Office Services Coordinator

Section: Local Office

Office Service Coordinator

Hours: Monday to Friday, 36.25 hours per week

Location: London, United Kingdom

VF Corporation is looking for an exceptional Office Service Coordinator to join the team based at our UK Offices in Soho, London.

VF is a global apparel company connecting people to the lifestyles they cherish through our family of iconic brands. At the heart of our journey lies our purpose: We power movements of sustainable and active lifestyles for the betterment of people and our planet. This is our purpose. It’s the reason we come to work every day. Our purpose unites us and leads us to pursue our goals, together. This is our calling.

Let’s Talk about the Role

As an Office Service Coordinator you will act as a brand ambassador. You will be the first VF employee our guests (including employees) will meet on arrival at Axtell House.

You will act as the first point of contact and will be responsible for creating a comfortable and welcoming environment for all visitors to our offices.

How You Will Make a Difference

• You will meet and greet all guests, offering/preparing tea & coffee and ensuring you are providing a welcoming VF experience.
• Ensuring that all visitors are signed-in by way of registration, and people data is managed in line with GDPR.
• You will monitor and manage stock levels, from stationery ordering, business lunches, beverages to other refreshments. To ensure our VF family / guests have everything they need to support them throughout the day.
• Answering phone calls at the main switchboard number and filtering and handling general enquiries accordingly.
• Price checking invoices on our internal business systems & raising purchase order numbers and invoice management relating to the building.
• You will collect, sort, and help distribute post, arrange couriers, and manage deliveries inclusive of all recorded tracking administration.
• Supporting our local HR function with a variety of tasks including coordinating employee engagement activities / supporting with onsite training coordination / assisting with new starter onboarding.
• We will provide Fire warden training to the successful candidate as you will act as the onsite Fire Warden. This part of the role covers weekly testing and reporting of the building fire alarm system.
• You will also be responsible for the implementation of health & safety / general assessment of the building and reporting any repairs.

Skills for Success

You should be an excellent team player who is proactive and enjoys working with a sense of urgency, as well as with a varied workload with:

• The ability to juggle and prioritise multiple tasks at a time
• Is confident working in an environment with lots of autonomy and minimal supervision
• Strong interpersonal skills with a pragmatic approach to problem solving
• Good written and verbal communications skills who enjoys building relationships with different stakeholders
• You will also be a proficient user of MS Office suite.

What’s in it For You

We’re in the business of unleashing human potential, driven by the ideas, energy and commitment of our people. That’s why we offer comprehensive benefits that encourage mental, physical and financial well-being for all VF associates. When it comes to benefits, we’re the total package:

• A supportive feedback-based culture where respect and integrity guide us in what we do
• An inclusive international environment where people of diverse backgrounds, lifestyles and nationalities love working together
• Be part of an iconic lifestyle brand in a multi brand, multi countries organization
• Break out areas offering complimentary hot and cold drinks
• Health Shield membership and access to numerous health and wellbeing initiatives
• 25 days holiday plus bank holidays and your birthday off
• Smart pension scheme – 8% employer contribution
• A discount card with 50% off on all VF brands

Free to Be, Inclusion & Diversity

As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, allowing them to bring their authentic selves to work every day.

As an equal opportunity and affirmative action employer, VF is committed to support disadvantaged groups whilst providing equal opportunities for both VF associates and applicants alike.

If you like what you have read and want to join our team then we would like to hear from you!

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Tagged as: coordinator , office services