Procurement Officer

Job Description Job title: Procurement Officer


Reports to: Procurement Manager


Responsible for: N/A


Service: Procurement


Grade: RU06


Main purpose of the job: The Procurement Officer will act as a first point of contact for enquiries, support procurement activity and operate business as usual procurements and framework call-offs. They will also be responsible for procurement administration; maintaining and updating the procurement sharepoint site; MI reporting and the analysis of non-pay spend data to support thematic reviews & supplier spend analysis; monitoring policy and regulatory compliance; and supporting the Commercial Director and Procurement Manager. Main duties and responsibilities:


1. General: Working as part of the Commercial & Procurement Team as a supportive and 'hands on'


team member the post-holder will: a. Support the delivery of procurement, commercial contract management and supplier


performance management activity; b. Support the delivery of savings and commercial & procurement initiatives (including


sustainabillty); c. Analyse non-pay spend and contractual spend activities to identify trends & outliers, provide


non-pay spend MI & reporting, and identify improvement and savings opportunities; d. Liaise with stakeholders to resolve supplier issues, improve business processes and develop


innovative new ways of working


2. Procurement: The post-holder will manage frameworks, small-medium tenders, service level agreements, contract negotiations and other projects as directed.


3. Contract Management: The post holder will manage transactional relationships with suppliers and monitor supplier performance, quality as well as delivery compliance with contractual SLAs.


4. Procurement Analysis: In order to support commercial & procurement planning, specification development, and effective decision making the post-holder will:


a. Develop and provide commercial information, data, analysis and reports; b. Develop monthly data packs to support both the Commercial & Procurement Team and the


wider stakeholder community, and

c. Research market trends and suppliers.


5. Administration and Record Keeping: The post-holder will support the team with: a. Planning, project & administrative activities; b. Maintaining the contracts database as well as accurate and up-to-date records of contracts


and supplier transactions; and c. Managing supplier invoice queries.


Person Specification The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. Please ensure that your application demonstrates how you meet the essential criteria.


Requirements E/D Criteria


Education and Qualifications


Essential • The post holder will be of graduate calibre, must have GCSE


grade A*-C in English & Maths, and have at least 6 months relevant professional experience.


Knowledge and skills


Essential


• Experience of working in a commercial or procurement environment;


• Strong attention to accuracy and detail; • Knowledge and experience of Microsoft Office Suite and have


good excel skills; Comfortable with analysing and reporting on data; Experience in the development and maintenance records; and • Experience of working to achieve results and the required


outcomes.


Work experience Essential


• Experience of working in a large, complex and decentralised organisation with a significant number of diverse stakeholders; and


• Experience attending meetings and capturing minutes and maintaining action logs etc.


Managerial Skills (all managers) Essential


• Strong planning and organisation skills, and ability to plan and prioritise workload in order to meet deadlines; and


• Ability to work effectively both independently and as a proactive team member.


Communication skills


Essential • Good interpersonal and communication skills (verbal and written) and the ability to develop effective working relationships


Other requirements


Essential • Committed to providing a responsive and helpful service.

Additional Information • The appointment is offered on a permanent, full-time basis immediately, subject to references • The appointment is usually made at the bottom of the range. Where a candidate's current total


remuneration already exceeds the bottom point, consideration will be given to the level of skills, experience and profile that the candidate is bringing to the role. The total remuneration of other staff

doing the same or similar work within the department who have similar skills, experience and profile should also be taken into account.


• The University operates service-led hybrid working arrangements which may allow for 3 days in the office and 2 days working from home although peak times might require flexibility and any hybrid arrangement will be determined by the service and in agreement with the line manager.


• This appointment will not require a DBS check • The annual leave entitlement is 30 days p.a., additionally there are 3 - 4 days for the University's


operational efficiency initiatives at Christmas (For Grades 6-8) • Your normal hours of work will be between 35-40 hours per week, plus a lunch break of one hour each


day, with a full professional commitment expected entailing working flexibly beyond core hours if required (For Grades 6-8)


• The University of Roehampton is committed to Equality, Diversity and Inclusion • Set in a beautiful 54 acre parkland campus, the University has an attractive range of benefits and you can


find out more about them here. In addition Professional Services/Support staff on grades up to RU7, may access the Local Government Pension Scheme; and on grades RU7 and above may access The University's Defined Contribution Retirement Savings Group Personal Pension Plan, provided by Royal London.

Job description prepared by: Director of Procurement Date: June 2025