Logistics Operation Co-Ordinator

About the role

Reporting to the Business Planning Manager, the Logistics Coordinator provides essential support across UK passenger car operation team, ensuring the smooth coordination of vehicle supply, delivery processes, and Retailer correspondence.

This role is responsible for maintaining data accuracy, supporting operational execution, and facilitating effective communication between internal teams, retailer partners, and external suppliers.

The position plays a key role in delivering a seamless end-to-end vehicle journey, supporting planning activities, logistics coordination, and continuous improvement initiatives.

Main Tasks and responsibilities:

Planning, Allocation & operational Support

• Support vehicle allocation activities, aligning stock (including aged inventory) to new retail and fleet orders.

• Assist in placing and monitoring vehicle factory orders against available stock to ensure fulfilment of customer requirements.

• Contribute to planning and forecasting activities, supporting implementation and follow-up of operational plans.

• Work cross-functionally to support effective vehicle inventory management across the business.

• Support HMRC compliance processes relating to import/export duties and customs requirements.

Logistics & Delivery Coordination

• Coordinate vehicle deliveries nationwide with logistics partners, ensuring efficient and timely dispatch.

• Support daily delivery operations, including monitoring vehicle arrivals and readiness.

• Monitor logistics data and update systems to reflect accurate, real-time vehicle status.

Financial & Administrative Coordination

• Request and coordinate invoice generation with the Finance team for retailer and fleet customers.

• Support processing and reconciliation of logistics-related supplier invoices, ensuring alignment with services delivered.

• Assist in resolving invoice discrepancies and tracking payment status with internal and external stakeholders.

Shared Inbox & Stakeholder Coordination

• Help manage the logistics shared inbox, ensuring timely and professional handling of queries.

• Prioritise, distribute, and escalate communications to maintain responsiveness and workflow efficiency.

• Work closely with internal departments and external partners to ensure best-in-class service delivery to retailer networks and customers.

Cross-Functional & Administrative Support

• Provide general administrative support across operations, including data entry, document control, and reporting.

• Support wider team activities during peak periods, ensuring flexibility across planning and logistics functions.

Process Improvement & Systems Support

• Support process and system development initiatives, ensuring timely completion of assigned tasks.

• Identify opportunities to improve data accuracy, reporting efficiency, and operational workflows.

• Ensure all documentation and communication adhere to internal compliance standards.

Ideal candidate profile:

• 2+ years of experience in automotive, may this be within a dealer group or fleet/rental or OEM Background.

• Ability to handle and process/understand data.

• Strong organisational and coordination skills with the ability to manage multiple priorities.

• High attention to detail, particularly in data handling and reporting.

• Proficiency in Microsoft Excel, experience with planning, logistics, or DMS systems is advantageous.

• Strong communication skills, with the ability to collaborate effectively across teams.

• Only Applications from people eligibility to work in the UK will be accepted

• Office based role (5 days a week) in BYDs new state of the art and modern offices in Uxbridge, Middlesex, West of London (please ensure your daily commute is manageable before applying).

Benefits:

• Competitive salary based on experience and qualification

• 25 Days annual holiday allowance plus bank holidays;

• Workplace pension, Private Healthcare, CBS Car Scheme

• Team building events and employee learning opportunities.

About BYD UK

BYD UK is the UK distributor of BYD Company Ltd which is a China-based company and a global leading-edge provider of green energy technologies. BYD UK offers a range of electric vehicles, including all-electric cars, all-electric buses and all-electric forklift trucks. BYD is expanding its UK operations to support a growing portfolio of electric bus projects.