PMO Administrator

About Charlotte Tilbury Beauty

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the bran­d is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role

As a core member of the Transformation team, the PMO administrator will provide project support on Built To last Project providing teams with relevant information and reports. Reporting to the Head of PMO, you will be a key enabler for consistent governance on our Transformation initiatives.

As a PMO Administrator you will be responsible for

• Providing a comprehensive and effective administrative service to the Transformation team including providing meeting support, documenting and following up on actions, and dealing with ad-hoc queries.

• In adherence with the PMO governance framework, ensures that all project related information and documentation is logged, version-controlled, maintained, monitored and filed appropriately.

• Coordinates the collation of reports from project teams and produces summary reports and packs for key events.

• Maintains systems for the recording of all project data – meeting cadence terms of reference, timesheets, POs, costs etc.

• Maintains risks, actions, issues, change and dependency registers.

Who you will work with

Reporting to the Head of Transformation PMO

About you

We are looking for an individual capable of helping Charlotte Tilbury coordinate and execute a consistent level of governance for cross functional transformation initiatives. You will ideally have past experience of working within a PMO function enabling project teams to operate effectively and efficiently.

You will currently be working in a PMO role or looking to move into a Project Management role in the future for which this role will provide valuable insight for career development.

 

Key selection criteria

·Retail sector experience, preferably in FMCG.

·Interest in project delivery, ideally having participated in project execution and governance.

·Attention to detail – PMO operates as the central governance for projects and programmes providing guidance and ensuring activities are undertaken to high standards.

·Organisational skills – ability to manage many different tasks, often at the same time, whilst keeping people informed. The project environment lends itself to anyone who loves working in a busy environment with lots of competing deadlines.

·Communications skills – the role of the PMO Administrator is a people-based role and there are numerous people who look to the PMO Administrator as the central hub for information, help and guidance. The ability to communicate effectively and clearly provides a level of confidence to those people from whom information is required to complete tasks.

·Analytical skills – with the amount of reporting that happens on a project, the PMO Administrator must be proficient in spreadsheets.

Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global #dreaamteam are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated.

Why join us?

• Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves
• We’re a hybrid model with flexibility, allowing you to work how best suits you
• 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday
• Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey
• Financial security and planning with our pension and life assurance for all
• Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues
• Bring your furry friend to work with you on our allocated dog friendly days and spaces
• And not to forget our generous product discount and gifting!

At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!