Office and Events Coordinator (6 months FTC)

Join Playstack - Where indie games break through!

At Playstack, we believe in the power of creative vision — and in the people behind it. From breakout hits like Balatro , Abiotic Factor , and Mortal Shell , to critically acclaimed gems like The Case of the Golden Idol , we champion originality and innovation in every title we publish.With several major releases coming in the next 12 months, there's never been a better time to join our journey. We're proud of what we've achieved, and even more excited about what's next.

About the role:

We're looking for a passionate and resourceful Office & Events Coordinator to join our growing team.
Reporting to the HR Manager, you'll play a key role in creating a welcoming, inclusive workplace for all team members and visitors, while leading the delivery of memorable events of all kinds and sizes.
This role is perfect for someone who thrives on variety, enjoys designing warm and engaging spaces, and brings a keen eye for detail and hospitality. You'll be central to our team culture—helping to foster a collaborative, engaging, and supportive environment where everyone can thrive and do their best work.

This is a 6-month fixed-term contract, with the potential for extension depending on future needs and company growth.
It will be crucial, in this sense, having further experience in C-Suite assistance.

Who You Are

You might be a great fit if:

• You have at least one year of experience in office management and corporate event planning .
• You're highly organised and enjoy creating smooth, efficient systems.
• You love planning and delivering meaningful events — from team off-sites to industry showcases.
• You're comfortable working with suppliers and handling logistics.
• You're a confident communicator who builds positive relationships with ease.
• You understand the importance of workplace wellbeing, safety, and inclusivity.
• You're based within a commutable distance to our London Soho office and can join us in person three times a week.
• Experience in creative, entertainment, or tech environments is a plus.

What you'll be doing

This is a multifaceted, people-centered role with a variety of responsibilities. Your day-to-day activities may include:

• Ensuring Health & Safety policies are implemented and regularly updated.
• Managing office supplies, including stationery, beverages, and general amenities to support a comfortable and efficient workspace.
• Keeping IT equipment inventory current and placing orders as needed.
• Planning and delivering internal and external events—both in-person and virtual—from initial concept to execution, including on-site troubleshooting when required.
• Supporting Playstack presence at larger industry events and conferences.
• Collaborating with the creative team to produce branded materials and merchandise for events.
• Collaborating with the finance team to process receipts and invoices
• Coordinating team travel and accommodation for domestic and international trips.
• Arranging occasional shipping and courier tasks within the UK and internationally.
• Tracking expenses related to events and office operations to ensure they stay within budget.
• Liaising with vendors and service providers, including negotiating contracts and managing logistics for successful event execution.

What you'll bring

• A collaborative mindset and a proactive, hands-on attitude.
• Strong attention to detail with the ability to manage multiple projects at once.
• An inclusive and people-first approach to workplace culture.
• A creative eye for branding and user experience in event planning.
• Resilience, adaptability, and a sense of humour — we're a small team doing big things!

What We Offer

At Playstack, we foster career growth, collaboration, creativity, and pushing the boundaries of what's possible in indie games.
Here's what you'll gain:

• Hybrid working pattern (2 office days per week)
• Company-matched pension contributions up to 5%
• Discretionary annual bonus
• Medical insurance including dental, hearing, and optical care
• Employee Assistance Program focused on holistic wellbeing
• Staff discounts platform
• Social events (both online and in person)
• Cycle scheme
• Fully stocked London office
• 22 days holiday (pro rata, excluding bank holidays) + 3 days end-of-year studio closure

DEIB

Playstack is an Equal Opportunity Employer and a workplace where people thrive. We're committed to creating a workplace that celebrates diversity and provides equal opportunities for all, regardless of race, gender identity, sexual orientation, disability, or background. We're also happy to provide reasonable accommodations during the application or interview process — just let us know what you need.