HR Administrator (Systems)

HR Administrator (Systems)

Department: HR - Operations & Systems

Location: London (West or East offices)

About Us: GBS is a higher education provider offering a range of sector-relevant courses across ten campuses in London, Birmingham, Leeds, and Manchester. Working in partnership with several of the UK’s leading higher education providers, we deliver vocational, undergraduate, and postgraduate programmes in finance, accounting, business, construction, tourism, healthcare, and more.

Our Vision: Changing lives through education.

About the Department: HR Operations & Systems focuses on streamlining core HR processes through efficient workflows and technology. This area supports key functions like employee data management, compliance, and system integration, enabling HR to operate smoothly and strategically.

Role Purpose:

The HR Administrator will provide essential operational and systems support to the HR function. This role ensures accurate and efficient management of employee data, HR processes, and technology platforms, while supporting the delivery of reports and insights to enable effective HR and business decision-making.

Main Responsibilities

About the Role:

• Maintain and update employee data across all HR systems accurately and in a timely manner
• Provide day-to-day operational HR administration support, such as data entry, onboarding updates, and general HR queries
• Maintain and update organisational charts to reflect current structures
• Ensure data accuracy, consistency, and integrity across all HR platforms and processes
• Support the HR Systems team with system maintenance, data uploads, and user testing as required
• Generate standard HR reports and assist in developing new reports to meet business needs
• Assist with data audits, data cleansing, and quality checks to ensure reliable HR information
• Collaborate effectively with HR colleagues and other stakeholders to share information, align processes, and support projects and initiatives
• Contribute to identifying opportunities for process improvement and streamlining HR administrative and system tasks.

Requirements

About you:

• Proficiency in working with HR systems (HR Ticketing tools, HRIS, Microsoft Office)
• Strong attention to detail and commitment to data accuracy
• Basic to intermediate Excel skills (e.g. VLOOKUP, pivot tables)
• Ability to create and interpret reports to support business needs
• Strong organisational skills and the ability to manage multiple data tasks
• Good communication and collaboration skills to work with various stakeholders

DESIRABLE SKILLS and EXPERIENCE:

• Experience in using HR analytical tools or platforms
• A good understanding of HR processes and data flows
• Experience in data cleansing, audits, or quality checks
• Exposure to automation tools or techniques to streamline reporting processes

Other Information

What We Offer:

• 25 days annual leave, plus 8 public holidays
• 1 day extra leave per year of service, up to a maximum of 5 days
• Workplace pension scheme
• Tuition reimbursement for career development courses
• Flexible Benefits: Cycle to Work, Workplace Nursery, Techscheme and much more
• Perks@Work discounts platform, wellbeing centre and much more
• Reward and recognition programme
• £500 award employee referral scheme
• Discretionary annual performance bonus

Employee Testimonial:

“GBS has greatly supported my professional development by offering me a chance to study industry qualifications related to my role as well the opportunity for promotion into my current role.” ( Sasha Angel, Senior Talent Acquisition Specialist )

GBS is committed to equality, diversity, and inclusion and providing a workplace free from discrimination or harassment. We welcome applications from all backgrounds and communities. We take our core values seriously and work hard to create an environment where everyone feels welcomed.

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