Operations Associate (Entry-Level)

About Us

Orion Worldwide is a global media company that generates value for our business partners. As the industry has evolved over the past two decades, so have we, expanding our global reach and product offering to deliver value for the world's best brands, across nearly every category. The very best ideas are developed by people with diverse background, thoughts and experiences working together to develop customised solutions that best address our partners' needs. A five-time winner of "Most Inclusive Climate" at the IPG Inclusion Awards, we scale our recruiting efforts beyond the traditional advertising candidate pool to find people who possess the passion, innovative thinking and collaborative skills needed to achieve our business goals and assist in cultivating a culture in which we can all be proud.

Role Description

At Orion we are responsible for delivering value to our clients by leveraging relationships with our media partners across all media types. Our unique offering provides our clients with effective media saving solutions for their business needs. The Operations Associate is a key role working to assist the Operations team, ensuring accuracy and efficiency across the business and supporting the wider Orion team.

Key Responsibilities

• Assisting with the creation of weekly and monthly revenue reports
• Maintaining the Orion Agency Portal and ensuring information is up to date
• Supporting the Operations Manager on longer term projects to improve effectiveness and accuracy across the business; including streamlining processes where there are inefficiencies
• Ensuring accuracy on bookings going into the Orion system and onto DDS by way of regular checks and meetings with the trading team
• Liaising with the Finance team to ensure accuracy across the billing and reconciliations of traditional and programmatic campaigns
• Supporting the DDS reconciliation process with Finance and the trading team
• Assisting with the upkeep of the monthly savings statements and savings release process, including addressable spends
• Keeping deal summaries up to date including monthly reconciliations to ensure accuracy
• Helping with new supplier and client setups in the Orion system
• Aiding the trading team and Finance with invoice queries
• Supporting the Directors in any tasks away from the normal scope of work
• Assisting with the monthly addressable spend reconciliations

Desired Skills & Experience

• Interest in the media landscape and the various media channels
• Experience working with data a plus
• Highly numerate with great attention to detail
• Personable with an ability to build relationships with individuals at all levels
• Able to present ideas cohesively and confidently
• Extremely competent in Microsoft Office Applications – great Excel skills is essential
• Willingness to learn and ability to pick things up quickly
• Proactive approach to tasks
• Possess great organisational skills

Employee Transparency

At IPG Mediabrands, we celebrate differences and believe this makes us stronger. IPG Mediabrands are an equal-opportunity employer committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.

The Perks

We aim to provide all our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency. When you join us, we want to make sure you feel valued – and that you are rewarded for your fantastic work. So, we also offer a range of benefits:

• Flexi–leave, with 25 days annual leave to be taken as a minimum. In addition to your holiday entitlement, the office usually closes between Christmas & New Year
• Free breakfast and free lunch
• Early finish Fridays
• Core Hours (Mon-Thurs, flexible start/finish times)
• Retail discounts
• Electric vehicle salary sacrifices car scheme
• Wellbeing programme, including Headspace & flu jabs
• Interest free season ticket loan
• Paid time off for Volunteering
• Group Income Protection
• Life Assurance
• Private Medical Insurance or Health Cash Plan (dependent on level)
• Group Personal Pension Plan with matched contributions from 3-6%
• Generous Parental Leave & Pay
• Independent mortgage advice
• Financial education
• Employee Assistance Programme
• Free eye tests
• Flexible benefits including Dental, Travel insurance, Cycle to Work, Gym Discounts and many more!