Personal Assistant for Philanthropic UHNW Family Office
A very collaborative and friendly Family Office based in West London is looking for a numerate Personal Assistant for their exceptionally appreciative and personable Chief of Staff, and to support the Trustees of their significant charitable foundation.
• Provide holiday cover for the Personal Assistant to the Principals
• Assist with preparations for events which may be taking place at the family’s properties or elsewhere
• Support the Chief of Staff with inputting payment details and maintaining appropriate records of payments made on QuickBooks
• Assist the Chief of Staff with spot-checking staff expenses and credit card receipts
• Other ad hoc errands and support to the Chief of Staff and Principals, as required
• Run errands for the Principals, which might include (but not limited to) shopping, gift buying, deliveries and collections
The Foundation
• Responsible for Trustees' travel arrangements for Board meetings and other meetings
• Coordinate logistics for the Trustee trips (which take place once or twice a year), including accommodation and travel arrangements
• Organise away days, trips and celebrations for the staff team (e.g. annual away day, Christmas party)
• Support the Grants Manager with printing and distributing meeting materials; and
• Monitor the info@ mailbox and direct queries to the required recipient.
Office building
• Act as Front of House at the office – answer the door, welcome guests and take deliveries
• Manage and maintain the calendar for the large meeting room, which is shared between entities
• Responsible for fruit and milk deliveries
• Prepare tea, coffee, chilled water and refreshments for meetings taking place at the office in the office.
The right candidate will have at least 4/5 years as a Team Assistant or PA and be numerate, able to input payments and maintain records of payments made on QuickBooks
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