Team Secretary - Construction - Glasgow

We have an opportunity for a Team Secretary within our Construction Team. You will have proven strong secretarial experience, preferably working within a Law firm providing support at Senior Associate level and have strong organisational skills. You will be confident in meeting the frequent demands of a fast paced role with the understanding that strong communication with those you will be supporting is fundamental. You will report directly to the Assistant Secretarial Support Manager.,

• Diary and email management for the fee-earners within your team, travel arrangements and handling telephone enquiries as and when required
• Managing workflow to the Document & Design Centre, Print Room etc as required; proactively taking steps to ensure work is returned within required timescales
• Amending and formatting agreements/documents as required
• Copy-typing and digital dictation as required
• Collating all indexing on legal documentation and setting up files as necessary
• Processing fee-earner expenses on Chrome River in a timely manner
• Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks, At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us. In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field.
As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work. When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don't feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break. We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index. We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact a member of the Talent Acquisition team at [email protected] who will be happy to support you.
We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. We're looking for a proactive Team Secretary who embraces innovation and is keen to leverage AI-powered tools available across the business to streamline daily workflows, enhance productivity, and support smarter decision-making. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience: You would have gained previous experience within another law firm or other professional services environment demonstrating a proactive and enthusiastic approach with high levels of IT literacy, superb attention to detail and the ability to learn new systems quickly.
CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in. We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.
• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave