Office Coordinator

Job description

Office Coordinator – Europe

Industry: Designer collectible pieces

Location: Canary Wharf, London

Job type: Full time, permanent

Working Hours: 40 hours per week

About POP MART

Founded in 2010, POP MART is a market-leading entertainment company and a global champion of designer collectibles culture. Through global artist development, IP operations, and designer collectible culture evangelism, we have built an integrated platform covering the entire designer collectible value chain. Alongside our original and iconic IPs such as Molly, Hirono, Skullpanda, and LABUBU, POP MART collaborates with top-tier brands including Disney, Universal Studios, and Sanrio to create art collectibles featuring their iconic characters.

POP MART has established a strong presence across key European markets, including the UK, France, Italy, and the Netherlands. As part of our strategic growth initiatives, we are expanding our retail network into additional high-potential markets across Europe, strengthening our brand's position in the region.

For more information, please visit our website and LinkedIn Career page.

What to Expect

POP MART is a fast-paced company with a young and multicultural team where you can expect to:

• Gain strong professional experience supporting a full spectrum of office and operational functions

• Work alongside teammates from different cultures in a collaborative and engaging environment

• Receive targeted training on internal systems, office tools, and operations workflows

• Play an active role in supporting the company’s growth across Europe

Benefits

POP MART offers our employees:

• Selected POP MART collectibles as appreciation gifts every month

• Structured bonus/commission scheme aligned with company and individual performance

• Comprehensive training and development programs

• Regular team social events

• Paid rest breaks

The Role and Candidate

As part of our expanding European operations, we are seeking an Office Coordinator to ensure that our London office operates smoothly, efficiently, and in full alignment with internal and regional standards.

You will oversee the day-to-day management of office supplies, equipment, vendor relationships, stock inventory, employee access systems, and administrative processes. You will also support internal and external partners, assist with office moves, and help maintain strong communication with our Headquarters in China.

This role is critical in creating a welcoming, organised, and high-performing workspace for our teams, visitors, and external partners.

Responsibilities

Office Operations & Administration

• Manage daily office operations to ensure a clean, organised, and efficient work environment

• Handle office equipment setup, maintenance requests, and troubleshooting with vendors

• Support internal and external office audits when required

• Serve as the main point of contact for HQ in China on administrative and operational matters

Inventory, Supplies & Stock Management

• Monitor, record, and manage office supplies, consumables, and pantry stock

• Maintain proper inventory tracking systems and ensure minimum stock levels

• Coordinate procurement, supplier evaluations, and price comparisons

• Oversee deliveries, stock allocation, and secure storage

Payments, Invoices & Orders

• Process invoices, payments, and purchase orders in coordination with Finance

• Track office-related expenses and prepare monthly reports

• Manage vendor contracts, renewals, and onboarding

Access, Accounts & Compliance

• Manage office access cards, visitor passes, and guest entries

• Handling new employee and departure processes align with Admin team's workflows

• Ensure compliance with internal security, data protection, and building regulations

Visitors, Guests & Customer Experience

• Welcome and register visitors, partners, and business guests

• Coordinate meeting room bookings, refreshments, and hospitality arrangements

• Support travel logistics when required

Office Moves & Vendor Coordination

• Assist in planning and executing office moves, expansions, or reorganisation projects

• Maintain strong relationships with internal teams, building management, and external moving

agents

• Coordinate quotes, schedules, and logistics for relocations

Reporting & Documentation

• Prepare regular administrative, inventory, and expense reports

• Update internal databases, filing systems, and office documentation

• Support the development of standard operating procedures (SOPs) for office management

Event Management

• Coordinate internal events, such as team gatherings, celebrations, and seasonal activities

• Manage event budgets, supplier relationships, and logistics

• Ensure event spaces are prepared and aligned with brand standards

Key Requirements

• Proven experience in office coordination, administration, or operations roles

• Strong organisational and multitasking abilities with excellent attention to detail

• Experience managing inventory, supplies, and vendor relationships

• Confidence in handling invoices, purchase orders, and reporting tools

• Professional communication skills, with the ability to liaise across teams and cultures

• Experience using office systems (e.g., Lark or similar platforms)

• Familiarity with coordinating office moves is a strong advantage

• A proactive, solution-oriented mindset and the ability to work independently and collaboratively

• Fluency in English; Mandarin is an advantage but not required

Your Application

If this opportunity sounds exciting to you, please apply with your updated CV via “Apply Now” or email us at [email protected].

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Casual / Part Time Jobs

Published at

27-12-2025

Profession type

Retail

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English