F&B Finance Business Partner

Description: Olympia is one of the world’s most ambitious regeneration projects. Built as an events and exhibitions venue almost 140 years ago, today it is undergoing a £1.3bn transformation into London’s newest cultural destination. Once complete, Olympia will be a showcase for global culture, live entertainment, innovation and creativity.

Designed by Heatherwick Studio and SPPARC for Yoo Capital and DFI, this new vision for one of London’s most architecturally striking sites will offer visitors from all over the world the chance to come together to be entertained, learn, innovate and do business. The revitalised estate will feature:

• 5 events and conferencing venues with a capacity of around 20,000 people; operated by Olympia Events (through ASM Global)
• A 1,575-seat theatre, the largest new purpose-built theatre in London in almost 50 years, operated by Trafalgar Entertainment
• A 4,000-capacity live music hall, operated by AEG Presents
• 30+ restaurants, bars and eateries, with operators including Incipio and D3 Collective
• A Private Membership House; operated by Olympia Events (through ASM Global)
• 2 new hotels: citizenM London Olympia and Hyatt Regency London Olympia
• A boutique gym, operated by 1Rebel
• Wetherby Pembridge, a new co-educational senior school focusing on academia, sports and the creative arts, operated by the Inspired Education Group
• 550,000 sq ft of state-of-the-art offices offering the largest rooftop terraces in west London and flexible, interactive workspaces

Job Purpose: Olympia Events are seeking a highly motivated and experienced F&B Finance Business Partner to join our dynamic team at this iconic venue. Part of ASM, the world’s largest global venue management business, the successful candidate will partner all areas of F&B in the business to help drive future growth in a fast-paced environment.

To act as business partner to the newly formed F&B department within Olympia Events, supporting existing Heritage Halls catering alongside a newly developed ICC and Private Members lounge launching in March 2026. Developing and providing quality MI and supporting the team with commercial finance and analytical input and advice, and to work with the wider transactional finance team to produce management accounts from journal stage to monthly packs and detailed forecasting and budgeting. The role will also require mentoring and day to day management of an F&B Finance Assistant (to be recruited).

Key responsibilities

• Be a key member of the team mobilising a new F&B department, including set up of new EPOS system, CRM and integrating these with existing financial reporting systems.
• Develop and provide high quality MI and detailed commercial financial analysis of the operations to support decision making.
• Manage, mentor, develop and facilitate working structure of an F&B Finance Assistant.
• Identify and implement improvements in processes and systems, with the objective of improving controls and efficiencies after operations begin.
• Attend and actively contribute to F&B department meetings led by F&B Director or other senior team member.
• Hold monthly meetings with Department Heads to discuss financial results and forecasts.
• Prepare annual departmental budgets and challenge department heads to achieve targets.
• Prepare monthly reforecasts and prepare monthly forecast pack in line with other ASM venues.
• Prepare monthly packs for monthly Business Review and attend meeting.
• Input into annual business planning process and value up financial impact of initiatives.
• Provide ongoing Finance support on the financial impact of initiatives implemented, especially around the impact of premium and hospitality products.
• Prepare month end journals and process in Finance System.
• Prepare event settlements for all events.
• Prepare event reports and a weekly performance tracker for all events.
• Where relevant prepare ROI analysis for capex projects that are income generating.
• Act as point of contact for audit of F&B P&L and prepare all relevant audit information.
• Responsible for and have control over integrity and accuracy of MI from EPOS and other business systems.
• Ad hoc project work as directed by Finance Director and F&B Director.

Skills and competencies required

Essential:

• Qualified ACA, CIMA or ACCA, including relevant post qualification experience.
• Experience of management of people.
• Have the gravitas to act as the face of Finance as a ‘stand -alone’ Finance representative.
• Track record of implementation of systems, processes and change management experience.
• Good knowledge of processes, systems and control frameworks.
• Advanced Excel skills including formulas and ideally macros.
• PowerBI knowledge desirable.

Other Skills:

• Have excellent planning, organisational and time management skills
• Be resilient and able to work well under pressure and work reactively and proactively
• Have excellent interpersonal, influencing and communication skills

Olympia Events is fully committed to ensuring the safety and wellbeing of all children, young people and adults at risk (vulnerable groups) that attend our premises. As a consequence, Olympia Events may require any successful applicant to complete a DBS Check prior to working in our business.

Olympia Events is committed to Equality, Diversity and Inclusion and excepts all its people to have a positive commitment to EDI by treating others fairly and not committing any form of discrimination, victimisation or harassment and to promote positive working relationships amongst employees and stakeholders.

This Job Description is not intended to be exhaustive; the duties and responsibilities may therefore vary over according to the changing needs of the business.