Team Assistant & Events Coordinator

TEAM ASSISTANT & EVENTS COORDINATOR

Full-Time / Part-Time · The Outsiders Perspective

About The Outsiders Perspective

The Outsiders Perspective is on a mission to increase ethnic representation across the luxury, fashion, and beauty industries. We work closely with some of the world's most prestigious brands, creating meaningful programmes and events that drive real change. We are a small, ambitious team and every role here carries genuine impact.

About the Role

We are looking for a highly organised and proactive Team Assistant & Events Coordinator to support the smooth running of our programmes, events, and day-to-day operations. This is a role for someone who thrives on detail, takes ownership of their responsibilities, and is genuinely excited by the world of luxury — and by our mission within it.

You will be the connective tissue of the team: keeping events on track, holding people accountable, managing communications, and ensuring nothing falls through the cracks. From the first invitation send to the final post-event debrief, you will be across the full event lifecycle.

Roles & Responsibilities

Event Coordination & Logistics

• Manage the full event lifecycle from planning through to post-event wrap-up.

• Coordinate with venues on logistics, catering, food and drink requirements, and on-site setup.

• Handle all printing requirements for events — materials, programmes, name cards, and collateral.

• Send diary invites from the events account and ensure all attendees are aligned ahead of each event.

• Be present and hands-on on the day of events, managing coordination, flow, and any last-minute requirements.

Invitations & Attendee Management

• Lead invitation outreach for all events — drafting, sending, and managing responses.

• Chase invitees rigorously and always maintain up-to-date attendee lists.

• Follow up with attendees on outstanding RSVPs, dietary requirements, and event-day logistics.

• Align attendees with the right events, ensuring the right people are in the right rooms.

• Events mailbox management

Programme Administration

• Send, track, and follow up on contracts with programme participants, partners, and suppliers.

• Maintain rigorous filing systems so that all documents, contracts, and correspondence are organised and accessible.

• Support interview scheduling for programme candidates and participants.

• Chase the wider team on accountabilities — ensuring tasks are assigned, deadlines are met, and nothing is left outstanding.

Team & General Administration

• Provide day-to-day administrative support across the team.

• Track outstanding actions and follow up proactively with internal and external stakeholders.

• Support broader team operations as required, adapting to the fast-paced and varied nature of the business.

Skills & Requirements

• Exceptionally organised with a meticulous attention to detail — you notice what others miss.

• Strong written communication skills; confident drafting professional outreach and follow-up correspondence.

• Process orientated; you chase, you track and you close the loop without being asked twice.

• Resilient and confident managing multiple workstreams simultaneously in a dynamic, fast-moving environment.

• Confident using standard productivity and scheduling tools (calendars, shared drives, spreadsheets).

• A team player who also works well independently and takes initiative.

• Previous experience in events, programme coordination, or executive/team assistance is desirable.

Who You Are

You are genuinely passionate about luxury — not just as an aesthetic, but as a standard of excellence. You are drawn to our mission to increase ethnic representation within luxury, fashion, and beauty, and you want to be part of building something meaningful alongside some of the most respected names in these industries.

You bring energy, precision, and warmth to everything you do. You take pride in your work, you care about the details, and you understand that great events and programmes only happen because of great coordination behind the scenes.