PA to Managing Director, Public Affairs, Policy and...

Job Title: PA to Managing Director, Public Affairs, Policy and Research

Reporting to (Job Title): Manging Director, Public Affairs, Policy & Research and EA to CEO and Director, Administration

Objective of role:

Assisting the Managing Director in:

• The execution of the Company’s strategy and objectives

• Ensuring quality through development, implementation and improvement of company processes and procedures

• Designing performance measures for the business including a consideration of efficiency versus effectiveness

• Ensuring they are fully briefed, supported and prepared for meetings and other relevant activities

Closing Date: 9am on Tuesday 27 January 2026

We reserve the right to close an advert early if we identify suitable candidates.

First Round Interviews: w/c 09 February 2026

Key Activities & Responsibilities

PA Duties

• Assisting with the setting-up of new projects and workstreams, organising meetings of steering groups, interview schedules and liaising with member firms

• Supporting the MD to prepare for meetings, ensuring briefings and papers are prepared in advance

• Working with the team to obtain briefings for the CEO as requested by the EA to the CEO

• Dealing with the MD’s expenses

• Management of the MD’s busy travel (domestic and international), diary and inbox Handling correspondence

• Answering incoming calls

• Arranging video conference / hybrid meetings for the MD

• Act as a gatekeeper with responsibility for managing the MD’s diary

• Maintaining discretion and confidentiality, at all times

• Meet and greet guests and serve refreshments as required

• Providing general office and administration support

Company Strategy

• Assisting the MD in ensuring processes and procedures are in place to enable the successful execution of our strategic priorities

• Assisting the MD with the development of the business plan, committee and Remuneration & Nominations Committee.

• Assisting the MD in ensuring we are engaged with the Future Lord Mayor's and scheduling quarterly breakfast meetings

• Assisting the MD PAPR with specific projects and ongoing activities to ensure effective delivery of organisational and team priorities

• Ensuring effective diary management and that the MD is well prepared for meetings and speaking engagements

• Scheduling committee meetings for the team for the year ahead

• Working in collaboration with all teams to develop and identify processes/quality procedures, reporting areas of concern

• Proof reading reports on a regular basis and as directed or requested, to ensure the appropriate processes and procedures are in place

• Organising meetings with stakeholders to ensure the company’s work programmes are meeting stakeholders needs

• Arranging meetings with member organisations as required to service the membership

• Supporting the wider PAPR team to ensure effective delivery of activity and strong outcomes.

Relationship Management

• Assisting the MD to develop and manage relationships with key stakeholders including other Executive Committee colleagues, senior members, PA network across the industry etc.

• Representing the company externally as required

General

• Undertaking any other duties which may reasonably be requested and are commensurate with the post

• Support other PAs on a day-to-day basis, and provide back up in their absence as required

• Attend regular PA and Admin meetings to ensure cross-team collaboration

• Assisting with arranging TheCityUK’s Annual EA / PA Networking event

• Demonstrate commitment to continuous professional development and undertake training as required

Key Relationships & Interfaces

Internal:

• TheCityUK’s Executive Committee, Senior Management Group and other colleagues

• TheCityUK’s PA & Administration Team

External:

• City of London Corporation

• Mansion House

• Key contacts within member organisations and representatives including their PAs/EAs

• Key industry bodies and individuals

• HMT, No.10 Downing Street and other relevant government departments

• Other external stakeholders as appropriate

Person Specification

• Highly organised, self-starter, familiar with quality and documents control

• Good analytical report writing and minute taking skills

• Excellent Microsoft office skills (Word, PowerPoint, Excel)

• Proactive and one step ahead at all times

• Experience with working on CRM systems

• Ability to prioritise and maintain a calm demeanour

• Good influencing and communication skills (written and verbal)

• A ‘can-do’ attitude with the ability to use initiative

• Trustworthy, diligent, and confidential

• Financial and / or Professional services experience (desirable)

• Ability to deal effectively with all levels of personnel with the confidence to deal with senior stakeholders (internal and external)

• Experience in dealing with high level of administration / coordination

• Highly organised and with the ability to prioritise and refer upwards as required

• Takes ownership & responsibility

• Highly confidential, can work with discretion

• Accurate written skills with high attention to detail

• Confidant in making decisions on behalf of others when necessary

• Higher education such as A Levels and/or relevant experience

• Must have the right to work in the UK

Values at TheCityUK

These core set of values are essential for effective performance in our company and provides a common purpose as to how we deliver our work on a daily basis.

• We create value

• We embrace excellence

• We empower each other

• We act with agility

• We work as one team

To find out more about our values and the standards of behaviour, please visit our webpage

Equal Opportunity

TheCityUK is committed to equal opportunities for all applicants regardless of race, gender, age, disability, religion, sexual orientation or gender.

We are proud to be a disability confident committed employer and, as such, all disabled applicants who meet the minimum requirements of the job as set out in the job description and person specification will be guaranteed an interview. Please advise at application stage or discuss in more detail at [email protected]