Billing Coordinator

The key responsibilities of this Billing Coordinator role will be:

• Ensure client invoices are prepared in compliance with firm policy, agreed pricing arrangements, as well as client billing guidelines and applicable regulations. Identifies billing issues and resolves or escalates as appropriate.
• Prepares standard and ad hoc reports utilizing Excel, Elite 3e, and other reporting tools.
• Prepares and distributes London WIP reports and outstanding accounts receivable reports for bimonthly review meetings with partners and senior finance.
• Tracks and resolves billing and collection related inquiries from lawyers and clients in a timely and professional manner.
• Partners with billing attorneys to support accounts receivable collections, including proactive client outreach.
• Executes and manages the full billing cycle, including narrative edits, transfers, adjustments, write-offs, revisions, and final invoice dispatch, ensuring accuracy and timeliness of client invoices.
• Documents billing process and updates documentation for procedures related to special client billing arrangements.
• Assists the Ebilling Coordinator with the initial set-up and subsequent maintenance for assigned ebilling clients.
• Submits electronic invoices (ebills), monitors progress and communicates status to assigned billing lawyers.
• Ensure all billing complies with VAT rules, Solicitors' Accounts Rules and AML requirements
• Collaborate closely with senior stakeholders, lawyers, and personal assistants to uphold efficient financial procedures and maintain high standards of financial hygiene
• Assists professional staff and attorneys with the firm's billing procedures using 3E accounting software. Performs ad hoc analysis and research as requested.·
• Assists with correcting breaches as well as finding long term solutions.
• Collaborates promptly with the wider finance team on reconciliation queries
• Participates in special projects and provides coverage for teammates as required.
• Consistently delivers a high level of customer service.