PRIVACY ADVISOR

PRIVACY ADVISOR

The Thames Valley District School Board (TVDSB) is the fourth largest school board in Ontario and a major employer in one of Canada’s fastest growing regions. Our inclusive and diverse board serves 83,000 students and employs nearly 12,000 staff across the City of London, Elgin, Middlesex and Oxford Counties, Chippewas of the Thames First Nation, Munsee-Delaware Nation and Oneida Nation of the Thames. We offer competitive benefits including a pension program (OMERS) and comprehensive mental health and well-being support. Best of all, every role at TVDSB directly supports the success of children and families in YOUR community. Join TVDSB to build each student's tomorrow, every day!

PRIVACY ADVISOR

JOB TITLE: Privacy Advisor (Director’s Services)
HIRING RANGE: $79,594 - $101,589
SALARY RANGE: $79,594 - $105,260
DATE OF VACANCY: As soon as possible
DEADLINE: 2026 January 05th at 4:00pm

POSITION SUMMARY:
Reporting to the Supervisor of Board Services, the Privacy Advisor is responsible for the daily compliance and privacy duties for the TVDSB. This includes legislative tracking, reporting, and coordinating training and resources at various levels to ensure adherence to board procedures and privacy legislative standards. The Advisor acts as the subject-matter expert for all staff and the public on compliance and privacy-related questions.

KEY RESPONSIBILITIES:

• Oversee breaches and privacy for the board, acting as subject matter expert on the interpretation, implementation, and adherence to breach and privacy-related matters (legislative/board processes) in alignment with legislation and best practice.
• Investigate suspected and confirmed breaches and implement corrective strategies and additional training/support as needed.
• Address any privacy concerns voiced by students, parents, employees, and members of the public.
• Sit on committees (where appropriate) to speak on behalf of related compliance, breach, PIA or/and privacy matters.
• Conduct Privacy Impact Assessments (PIAs) for any apps/websites/software that may be used by staff/teachers/students/public.
• Update procedures and policies, as well as resources, as required.
• Coordinate with employees at all levels of the organization to address the collection, use, and disclosure of personal information.
• Report and respond to the Information and Privacy Commissioner of Ontario (IPC) regarding breaches and privacy complaints.
• Write reports and recommendations to senior management.
• Implement action items from Privacy Audits and/or IPC decisions; and
• Process and respond to Freedom of Information (FOI) requests under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), as needed
• Monitor and proactively assess compliance with privacy legislation, board policies, and procedures, including conducting regular audits, risk assessments, and reporting findings to senior leadership.

WORK PERFORMED:

• Ensure compliance through strong governance frameworks by developing, implementing, and maintaining policies, standards, and oversight mechanisms that support accountability and transparency.
• Act as the subject matter expert for day-to-day compliance and privacy questions from employees and members of the public, including questions of consent, access, retention, disposition, etc.
• Complete Privacy Impact Assessments on any applications (software, websites, etc.) that the board may consider implementing.
• Present to employees on privacy-related topics.
• Create resources for mandatory training related to compliance, records, breach/reporting, FOI, and other privacy-related topics.
• Respond to privacy breaches and incidents according to TVDSB’s Breach Protocol Procedure, reporting to the IPC when required.
• Work on large-scale projects involving multiple departments/board-wide initiatives.
• Work on FOI requests when a significant volume has been received.
• Other projects or duties as assigned.

QUALITIES/SKILLS/SPECIALIZED KNOWLEDGE:

• Knowledge of provincial legislation regarding Freedom of Information, privacy, and access laws, including MFIPPA, and the Enhancing Digital Security and Trust Act (EDSTA)
• Possess group facilitation and presentation skills.
• Proficient in computer systems such as Outlook 365, MS Office Suite, Teams, etc.
• Excellent interpersonal skills with effective communication skills, both orally and in writing.
• Ability to work both independently and part of a team.
• Strong problem-making skills and the ability to make decisions.
• Ability to work with and assist fellow employees and members of the community.
• Ability to coordinate multiple large-scale projects.

EDUCATION, EXPERIENCE AND QUALIFICATIONS:

• At least 5 (five) years of experience working within the public sector, preferably in a records, compliance, privacy or related-subject role.
• Completion of a two (2) year Post-Secondary program in Business, Administration or equivalent.
• Completion of the Information Management, Privacy, and Access certificate is an asset; or are willing to obtain the Information Management, Privacy, and Access certificate.
• Supervisory experience and experience in coordinating large scale projects is an asset.

The position requires frequent use of the employee’s personal vehicle for travel to Board sites. All applicable travel is reimbursed according to Board policy and procedures using the Board’s posted mileage rate.

The recruitment process requires a criminal background check for work with vulnerable persons.

Please note it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date.

The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.

If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).

Please use the "APPLY FOR THIS POSITION" link below to submit your electronic application. Only applications submitted using this link will be considered.

J. Lee, Staffing Specialist, Human Resources

We thank all applicants, however, only those selected for an interview will be contacted.