Team Executive Assistant

3:2 Hybrid Working

Key Duties for the Team EA

• Comprehensive diary management for the Corporate Credit team, including scheduling calls, internal/external meetings, video conference calls, travel bookings, annual leave, remote working, and managing diary invitations with utmost confidentiality and discretion.
• Completion of work-related expense reports for Corporate Credit team members.
• Detailed organisation and documentation of all travel arrangements, ensuring clear and accurate communication with our external travel booking team.
• Organisation of team events.
• Coordination with global staff, external service providers, and other relevant parties as needed.
• Maintenance of the HR System - concerning holiday/travel/other absences input and approval.
• Liaise with IT for troubleshooting or equipment requisitions.
• Maintenance of the Business Continuity Plan (BCP) for the Corporate Credit team, attending interviews, and ensuring the accuracy of the team call-out tree.
• General office administration tasks, including photocopying and scanning.
• Manage calls professionally for the equities team as required, ensuring accurate communication and message delivery.
• Cost management, including creating and managing a database of third-party service/research providers, reviewing/reconciling invoices, and identifying potential efficiencies.
• Collaborate with HR and IT to facilitate a seamless onboarding process for new team members.
• Perform PA duties and administrative tasks as necessary, e.g., temporary reception cover, if required.

The Ideal Team EA

• Well presented and spoken
• Robust, resilient, thrives in a fast pace, high pressure environment
• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software.
• Ability to handle confidential information with discretion.
• Flexibility and adaptability to changing priorities.

Benefits for the Team EA

• Private medical insurance
• Gym memberships
• Cycle to work scheme
• Pension contribution up to 5%
• Group Life Assurance
• Life Assurance
• Season ticket loan
• 25 days holiday + bank holiday

If this Team EA role sounds of interest, please apply today!

We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.