Fit Out Coordinator

Job Title:
Fit-Out Coordinator

Job Purpose:
The Fit-Out Coordinator is responsible for coordinating, managing, and overseeing tenant and internal fit-out works within the building, ensuring all activities align with building standards, regulatory requirements, and developer or landlord guidelines. This role acts as a key liaison between contractors, consultants, and the project delivery team to ensure a smooth transition from base build to occupation.

Key Responsibilities:

Coordination and Oversight:

• Manage and coordinate all tenant and internal fit-out works, ensuring they align with landlord standards and comply with relevant regulations.
• Ensure that all works are completed safely, on time, and to the required quality standards.

Stakeholder Management:

• Act as the main point of contact between contractors, consultants, and the project delivery team.
• Facilitate smooth communication and coordination between all stakeholders.
• Manage multiple concurrent projects and activities while balancing priorities.

Permitting and Access Management:

• Review and approve contractor Risk Assessments and Method Statements (RAMS).
• Manage the permit-to-work system and ensure all necessary permits are obtained before work commences.
• Oversee access control, ensuring contractors comply with security protocols and building rules.

Inspections and Compliance:

• Conduct pre- and post-works inspections to ensure quality and compliance with landlord requirements.
• Identify and resolve any issues or non-conformities in a timely manner.
• Ensure compliance with relevant health and safety regulations, including CDM Regulations.

Troubleshooting and Support:

• Proactively identify and resolve fit-out-related challenges and issues.
• Provide technical advice and support to tenants and contractors as needed.

Documentation and Reporting:

• Maintain accurate records of all fit-out activities, including permits, inspections, and progress reports.
• Provide regular updates to management and the project delivery team on progress and issues.

Key Skills and Qualifications:

• Proven experience managing or coordinating commercial fit-out projects, ideally within large office, retail, or mixed-use buildings.
• Strong understanding of construction methods, interior fit-out processes, and building systems (MEP, fire, access control, etc.).
• Familiarity with tenant design manuals, landlord guidelines, and building control processes.
• Competence in reading and interpreting architectural and engineering drawings.
• Experience dealing with multiple stakeholders and managing parallel projects.
• Degree, diploma, or trade background in Construction Management, Architecture, Engineering, or Building Services.
• CSCS / SMSTS / SSSTS certification (as required by site rules).
• Health and Safety training (e.g., IOSH Managing Safely).
• Knowledge of CDM Regulations.
• Proficiency in Microsoft Project, Excel, and document control systems.

About Smart Managed Solutions:
Smart Managed Solutions is dedicated to delivering top-tier building management and maintenance services. Our team of experts ensures that every space is optimized for performance, safety, and tenant satisfaction. Join us to be part of a dynamic and forward-thinking team.