Facilities Coordinator (Ref: 006987)

We are working with a highly regarded global professional services organisation to recruit a Facilities Coordinator for their London office.

This is a key support role within a busy and well-established Facilities team, suited to an organised and detail-driven individual who is confident managing administrative processes within a corporate environment.

The Role

The Facilities Coordinator will be responsible for ensuring the efficient administration of Facilities operations across a large London office, while also supporting activity in other UK and international locations.

Responsibilities will include:

• Managing invoice billing and cheque requests using a finance management system

• Processing expenses via an online expenses platform

• Maintaining and updating Facilities documentation and intranet content

• Delivering Facilities and Health & Safety inductions for new joiners

• Coordinating internal office moves, including regular trainee seat rotations

• Maintaining accurate floor plans, seating schedules and space allocation records

• Processing travel and office insurance claims

• Liaising with external suppliers including printers, courier and taxi providers

• Supporting expenditure tracking and maintaining budget records

• Recording holiday and sickness data for the Operations team

• Providing operational support across print, post and Facilities functions, including meeting room set-up where required

• Managing bicycle storage and locker allocations

• Carrying out general administrative duties

This role involves occasional manual handling (training will be provided).

Candidate Profile

Applicants should demonstrate:

• Experience within a busy Facilities team, ideally in a professional services or corporate environment

• Strong Microsoft Office capability, particularly Excel

• The ability to manage multiple priorities and meet deadlines

• A methodical and highly organised approach

• Confidence delivering inductions independently

• A proactive attitude and willingness to support wider teams

• Strong communication skills and a customer-focused mindset

• The ability to work effectively under pressure

• An understanding of workplace Health & Safety procedures

Apply Now

This position offers the opportunity to work within a structured and fast-paced corporate setting where Facilities plays an integral role in supporting business operations.

Please contact the Maxwell Stephens team on 02071184848, or send your CV to [email protected].

‍