Commercial Assistant - London, N1C 4AG

Commercial Assistant - London, N1C 4AG, United Kingdom

The A Side: A Day in The Life

In October 2024, Universal Music UK brought together two iconic music labels, Island and EMI Records, to create Island EMI Label Group . The new powerhouse label group is designed to help deliver our strategy to support artists from the wider Universal family, linking closely with US label partners Republic Corps, and Interscope Capitol Labels Group.  

Blending these labels brings Island\\\'s unique ethos of launching pioneering and influential global artists such as Bob Marley, U2, Amy Winehouse, Hozier and The Last Dinner Party, with EMI\\\'s illustrious history and roster of diverse acts from the UK, including Sir Elton John, Queen and Metallica.  

The label group is also home to a star-studded US and international roster which includes artists such as Taylor Swift, The Week e nd , Ariana Grande, Drake, Lewis Capaldi, Noah Kahan and Chappell Roan.  

The Commercial Assistant will work alongside the Commercial and Retail Lead, providing support and assistance, across the overall commercial and retail strategy for the Island EMI roster. This includes assisting with the physical format strategy, physical stock management, forecasting and retail marketing, with the main priority to drive physical sales globally.

The B Side: Skills & Experience

Be Administrative

• Help prepare any documents for weekly meetings – i.e. pre-order reports, charts / mid-week reports, , chart markers, competitor schedule, as well as other relevant sales info reports.
• Collate all detail required for launching album pre-orders in prep for central team updates.
• Update central commercial teams via sharepoint/outlook groups on new releases, product setup information and other key info (such as stock allocations, release date amendments etc.)
• Update Master Sales Schedule with new product information.
• Work with marketing team in assisting preparation and publication of the sales notes for each of the releases.
• Maintain island EMI’s pre-order schedule and competitor info.
• Collate info for physical commercial launch emails ahead of releases (pre-orders, ship reports, forecast)
• Responsible for pulling together availabilities for retail marketing for upcoming releases.
• Responsible for the logistics of the signed elements for physical formats – retail exclusives only.
• Order physical stock for the department and monitor physical ship quantities.
• Helping to make sure upcoming releases and shows are across relevant diaries within the team.
• Ensure label releases are checked on the OCC website and all physical formats are linked.
• Assisting on weekly tasks such as Indie sell in sheets, Amazon and HMV stock allocations.
• Assisting in ecourier bookings for Commercial team.
• Assisting with the management of Commercial and Retail Lead working diary.

Be Collaborative

• Assisting in making sure shared stock, pre-order and retail strategy documents are updated with key information on a daily basis.
• Attend regular label and planning meetings with commercial lead and take notes and document key information.
• Liaise with artists / managers / promoters requiring physical stock for upcoming shows
• Send out promotional stock and music streams to retailers for selected new releases to drive further sales.
• Additional ad hoc duties when required

Person Specification

Necessary

• Passionate about music with a desire to progress in the industry and the department.
• The ability to learn quickly.
• Self-motivated, hard-working, enthusiastic, and self-sufficient.
• Excellent verbal and written communication skills.
• Extremely organised with the ability to keep calm under pressure.
• Flexible and able to manage and prioritise a high workload.
• Excellent numeracy skills and commercial awareness
• Advanced Microsoft Excel skills
• Excellent attention to detail
• Good computer skills i.e.: Microsoft Office, Excel, Word, PowerPoint

Desirable

• Experience of working in an office environment – ideally within the music industry
• Experience in working with Microsoft SharePoint + OneDrive

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave

• Interest Free Season Ticket Loan available
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)