International Payroll Lead

Instapro Group is seeking a hands-on, detail-oriented, and forward-thinking International Payroll Supervisor to lead payroll operations across five countries.

This critical role combines both strategic oversight and hands-on execution of end-to-end payroll functions to ensure accuracy, consistency, standardization, and compliance with SOX controls. As a key member of our Accounting and People Operations teams, you’ll report to the Senior Payroll Manager based in the United States and collaborate closely with cross-functional teams across our international organization.

Key Responsibilities:

• Own and manage end-to-end payroll operations across Europe and Canada, ensuring timely and accurate payroll processing

• Ensure compliance with all relevant local labor laws, tax regulations, and internal governance standards

• Partner with external payroll providers and internal stakeholders to streamline operations and resolve issues

• Serve as the go-to contact for payroll questions from employees, vendors, and internal teams, ensuring clear and accurate communication

• Maintain and improve payroll-related systems, processes, and controls

• Prepare payroll reports and reconciliations for Finance and HR teams

• Support audits and implement recommendations for continuous improvement

• Collaborate with HR to ensure data accuracy and alignment with employee lifecycle events (e.g. onboarding, promotions, terminations)

• 7-10 years proven experience managing multi-country payroll operations across European jurisdictions

• Experience managing the payroll implications of equity awards across multiple jurisdictions, including taxation, withholding, and reporting obligations

• Strong knowledge of European and Canadian labor law and statutory requirements

• Exceptional attention to detail and problem-solving skills

• Demonstrated experience managing relationships with external payroll providers across multiple countries

• Outstanding customer service skills with a sense of urgency

• Proficient in international HRIS and payroll systems (e.g., Personio, UKG/Immedis, ADP, SAP, or similar)

• Must be self-driven and able to work autonomously

• Advanced Excel skills, including pivot tables and lookup functions

• Ability to thrive in a fast-paced, collaborative, and international environment

• Ability to handle sensitive and confidential information with discretion

• Fluent written and spoken English is required

Why you’ll enjoy working at the Instapro Group

You can make an Impact. Joining Instapro Group is an opportunity to help crack the code in one of the last big industries to become digital-first. We’re leaders in our markets, yet small enough for everyone to make a real difference.

We care . We don’t believe in one size fits all. Whether it’s flexibility in your working hours, your location, or opportunities to advance and grow, you’ll find a supportive and open culture designed to help our team members thrive.

These are the benefits you'll enjoy:

• Highly competitive salary package

• Hybrid work environment

• Hybrid allowance/benefit

• Temporary work from abroad policy

• Mental health support

• Regular team and social events

• Further benefits depending on location

• Referral bonus

These are the values that guide everything we do:

• We put integrity first . We are authentic, transparent and respectful.

• We are all stewards. We are stewards of the company on behalf of all stakeholders.

• We follow the evidence. We are objective, evidence-based and pragmatic in our decision-making.

• We never stop learning. We are open-minded and curious.

• We win together. We collaborate and earn trust with our colleagues.

• We are inclusive. We are committed to building a diverse and inclusive company.

Read our values in full here

Interested in applying? Submit your application below and we will get back to you.