Research Grants Administrator

Job description

We’re hiring: Research Grants Administrator

Are you highly organised, detail driven and motivated by supporting impactful research? Join the NIHR Operations team and play a key role in delivering end-to-end grant funding schemes that commission new research and demonstrate real world impact.

About Us

The NIHR, funded by the Department of Health and Social Care, is the UK’s largest funder of health and social care research. It delivers world leading studies that improve health, wellbeing and economic growth with GMG providing critical operational and management support to its funding programs.

Job Description

We are seeking a motivated, organised individual to become a Research Grant Administrator to join our busy Operations Team. Experience of working in an administrative, process driven or project delivery environment is essential. Knowledge and/or experience of grant administration and/or working in health or research-related environments would be beneficial but not essential.

What you’ll be doing:

• Support the project management of research funding competitions, tracking progress with in-house tools and reporting at progress meetings
• Act as a key contact for external enquiries about funding schemes
• Communicate with applicants, independent expert reviewers, funding committee members, and internal colleagues
• Prepare competition content for website publication
• Work with Systems colleagues to set up and test competitions on the Research Management System (RMS)
• Conduct initial checks on research proposals and manage large volumes of application data
• Source, invite, and coordinate expert peer reviewers and manage applicant responses
• Produce funding committee papers and support virtual and in-person meetings, including scoring and conflict-of-interest management
• Prepare and send outcome letters and handle follow-up queries

Post-award support includes:

• Managing contracts, electronic signatures, and progress reporting
• Maintaining accurate electronic records and supporting annual impact data collection
• Acting as a flexible team resource, contributing to projects, data analysis, and occasional travel to committee meetings

About You

Essential Criteria

• Educated to a minimum of A Level standard or equivalent
• A minimum of 12 months’ administrative experience , ideally within a structured, deadline driven environment
• Strong IT skills , with proven experience using Microsoft Office and/or Google Workspace applications (including Gmail, Sheets, Docs, and Calendar) and the ability to learn bespoke research management systems
• Experience of working with accurate data handling, record keeping, and documentation , maintaining high standards of confidentiality and governance

Desirable Criteria

• An interest in health and social care research and the impact of research on patient outcomes and public health
• A background or previous experience in healthcare, health sciences, research administration, or a related field

Key Skills & Competencies

• Exceptional attention to detail with proven ability to manage accurate records across complex, high volume information
• Strong information management skills, confidently gathering and validating data from multiple sources
• Excellent organisation and time management, able to prioritise competing deadlines
• Proactive, solution focused mindset with a commitment to continuous improvement
• Clear, professional verbal and written communication skills and a collaborative team working approach

Compensation, Benefits & Working Arrangements:

Salary: £32,000 per year

Location: Twickenham, London / Hybrid working model

Contract Type: Permanent, Full Time

Working Hours: 37.5 hours per week

Annual Leave: 25 days, plus UK public holidays

Employee Benefits Include:

Annual, discretionary bonus

Enhanced Contributory Pension Scheme

Life Insurance Cover

Benenden Healthcare Membership

Training and Development Opportunities

Season Ticket Loan

NB: We offer a range of work life balance and family friendly, flexible working arrangements. This is an office based, hybrid role with an expectation for all employees to attend our offices 1 day each week, this may increase, subject to team requirements.

Application

If you are excited about the prospect of joining our team and believe you possess the relevant skills and background, we invite you to apply. Please submit your CV along with a 'Statement of Suitability' that showcases your key skills and experiences in relation to the 'Essential and Desirable Criteria' outlined in the job description. Additionally, share your enthusiasm for working with the NIHR.

Closing date for applications is 5pm on Friday the 9th January, interviews to commence from the 12th January.

Inclusion and Diversity

LGC strongly believes that every job applicant and employee should be valued for their individual talents regardless of age, disability, race, colour, ethnic or national origin, sex, sexual orientation, gender reassignment, marital or civil partnership, pregnancy or maternity, religion, or belief. Short listing, interviewing and selection will always be carried out without regard to gender, sexual orientation, marital status, colour, race, nationality, ethnic or national origins, religion or belief, age, or trade union membership.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have any accessibility requirements please contact Carl by email [email protected] to arrange appropriate support.

Extra information

Status

Open

Education Level

Secondary School

Location

Twickenham

Type of Contract

Casual / Part Time Jobs

Published at

26-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English