DIARY SERVICE ASSOCIATE

Fantastic opportunity to join this respected boutique Film/TV talent Agency and Diary Service exclusively representing professional Heads of Department and Crew working in Film, HETV Drama, Commercials and Music Promos.

This is a new role supporting the Diary Service Manager but with the opportunity to create your own new departments (costume standby, assistants, make up assistants). There could also be an opportunity to grow into the Manager role in the longer term.

The ideal candidate will be highly organised with fantastic interpersonal and administrative skills and a passion for the industry.

Main responsibilities :
• Managing the diary of each crew member, liaising between production companies and crew to ensure availability where required and confirm bookings when offered
• To run the service professionally and efficiently, managing existing memberships, signing new members and introducing new areas / roles to the service where appropriate.
• Building and maintaining professional and personable relationships with Members, Producers and Production Companies.
• Having an understanding of the roles of Diary Service Members in order to advise them with authority
• Having an understanding of production to ensure accurate advice is given to production teams and crew when required
• Interviewing and selecting prospective Members, keeping online CVs up to date
• Preparing and issuing invoices for selected Diary Service Members ensuring subscriptions are kept up to date
• Managing the Diary Service Instagram account

Required skills and experience :

• Production knowledge (both advertising and drama) essential to ensure an understanding of client and member requirements, give knowledgeable advice when required and ensure the role is carried out with authority and professionalism
• Some experience required, ideally working for a production company, a tv or creative department in an ad agency or a talent management agency
• Experience of managing busy diaries essential
• A friendly and confident telephone manner is essential - most of the contact will be by phone so you need to be comfortable handling a high volume of calls
• Experience of working with Macs and MS Office

The agency is made up of a small team with a friendly and collaborative culture.

Hours : 9.30 – 6.00
Start date : 26 January 2026