Legal Administrative Assistant

Legal Administrative Assistant (GCB7) – Global Legal Function – London

 

Some careers open more doors than others!

 

If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a role that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

 

As an HSBC employee in the UK, you will have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

HSBC’s Legal function plays a critical role in supporting the bank’s global operations, managing legal risk, and ensuring the efficient and effective use of external legal resources. We work closely with leading law firms and alternative legal service providers to secure the best commercial and strategic outcomes for the bank.

 

We are currently seeking a motivated individual to join our team in the role of Legal Administrative Assistant. As the Legal Administrative Assistant, you will provide comprehensive legal administrative support to the Litigation, Regulatory Enforcement & Investigations (LREI), Employment and Competition teams based in the UK. 

 

This is an excellent opportunity for someone at the start of their career who is looking to develop strong administrative skills in a professional legal environment. You’ll receive full training and mentoring, work alongside experienced assistants and lawyers and gain valuable exposure to an international financial organisation. This role will help you build confidence, organisation and communication skills that will support your long-term career development.

 

 

In this role, you will:

• Provide diary management and travel services to allocated Legal professionals, managing diaries and travel, working across global time zones.
• Co-ordinate internal and external meetings and events for the team (including room bookings, catering, AV facilities set up etc.), avoiding scheduling conflicts.
• Prepare and format legal documents, reports and presentations for the team, ensuring accuracy and professionalism.
• On-board and off-board permanent staff and contractors, including raising system access requests, ordering IT equipment, providing joining instructions and day 1 IT set-up and training.
• Provide administrative support to the team including invoice processing, maintaining document management folders and sites, maintaining office supplies, and other ad-hoc administrative requests. Assist in administration of the IT systems and applications used by the team, including access and content management, liaising with COO and IT teams as needed.

 

To be successful in this role you should meet the following requirements:

• Be organised, accurate, adaptable and willing to learn, and have a professional approach with the ability to deal with sensitive and confidential information responsibly.
• Prior administrative experience would be an advantage but it not essential as full mentorship and training will be provided.
• Organisational skills with the ability to plan, prioritise and managing conflicting tasks in a fast-paced environment.
• Have good communication and relationship-building skills, with the ability to work effectively with colleagues at all levels.
• T Level Legal Service qualified would be an advantage.
• Confident in IT packages (Word, Excel, PowerPoint etc).

 

The base location for this role is London with a hybrid working pattern.

 

You’ll achieve more when you join HSBC.

Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces. Our recruitment processes are accessible to everyone - no matter their gender, ethnicity, disability, religion, sexual orientation, or age.

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse.

If you’d like to apply for one of our roles and need adjustments made, please get in touch with our Recruitment Helpdesk:

Email: [email protected]
Telephone: +44 207 832 8500