Executive Assistant

Join a leading global advertising sales organization as an Executive Assistant supporting two Directors. This dynamic 6 month contract role offers a unique opportunity to contribute to a fast-paced, innovative team and directly impact the success of high-profile projects. This is a hybrid role working 3 days on site paying £200 per day PAYE. You’ll be at the heart of the action, providing seamless support and driving key initiatives forward.
As a key member of the team, you will:

• Proactively manage complex calendars, anticipating and resolving scheduling conflicts across global teams.
• Coordinate domestic and international travel arrangements, including itineraries and expense reports.
• Handle incoming and outgoing mail and documents with meticulous attention to detail.
• Oversee logistics for large-scale events, including off-sites and team gatherings.
• Manage office space planning and facilitate team moves.
• Foster a positive team environment and contribute to initiatives that boost morale and recognize achievements.
• Attend key meetings, track deliverables, and follow up on outstanding action items.
• Drive team activities, such as staff meetings, business reviews, and team-building events.
• Build strong partnerships with internal and external stakeholders.
• Anticipate potential challenges and develop long-term schedules, prioritizing tasks and deadlines.

Must-Have Qualifications:

• Advanced proficiency in Microsoft Office Suite.
• Excellent written, verbal, and interpersonal communication skills.
• Positive and proactive attitude.
• Strong organizational skills, with meticulous attention to detail and the ability to manage multiple projects simultaneously.
• Proven ability to work cross-functionally and synthesize input from diverse teams.
• Continuous improvement mindset, with a proactive approach to problem-solving.

Nice-to-Have Qualifications:

• Experience supporting executives in a fast-paced environment.
• Demonstrated ability to handle multiple assignments while meeting deadlines and long-term goals.
• A passion for learning new concepts and adapting to evolving priorities.
• Ability to thrive in an ambiguous environment and navigate complex situations.