Compliance (H&S) Administrator

We are looking for a Compliance Administrator to join Team OB in our Support Office.

As the Compliance Administrator at OB, you will be responsible for supporting the maintenance of H&S and compliance systems across both stores and Support Offices (SO) and Warehouses.

You will play a critical part in projects aimed at developing new H&S systems, improving OB’s compliance within legal requirements, and providing industry best practice.

You will work as part of the Facilities and wider Operations team and collaborate with all stores and SO departments..

This is an ideal opportunity to receive on the job H&S and Compliance training along with attending a variety of internal and external training courses.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.

A bit about us …

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.

More about the role …

An OB Compliance Administrator will:

• Coordinate and audit mandatory and statutory compliance reports and documents for store and SO risk assessments
• Completing the monthly theft & Accident, incident and miss reports
• Keeping 360learning up to date
• Collate new store opening documentation
• Assist in the gathering and submission of compliance data for submissions e.g., energy, waste, water, packaging, WEEE, and plastic tax
• Manage the compliance of licenses and certifications, including issuing of documentation, and reviewing changes, e.g., food safety, alcohol, and waste carrier
• Assist with office and warehouse H&S walk rounds and reporting issues
• Maintain policies and document register
• Complete COSHH assessments and auditing management system
• Book and manage training of first aid and fire marshals, replenishment of first aid boxes and updating H&S boards
• Document control of Contractor RAMS and permits
• Provide basic guidance on matters of H&S to stores and SO teams
• Support with admin tasks across the wider facilities team were necessary
• Assist the Health & Safety team in the development of company H&S policies, procedures & other associated documents
• Assist in the production of procedures and training manuals for all stores & SO
• Assist other members of the Facilities Team when required
• Take minutes on meetings involving the Health & Safety
• Assist the H&S Advisor with administrative support
• Some travel and assistance with field visits may be required

Bonas Benefits:

• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Care First – offering financial, emotional and vocational support
• Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Free membership for our Westfield Health Cash Plan or Private Medical
• Auto-enrolment into our pension plan
• Free access to our onsite gym
• Cycle to work scheme
• Refer a Friend incentive
• Quarterly free lunch
• Enhanced maternity, paternity, adoption and shared parental leave
• Equity, Diversity and Inclusivity Voice network and EDI team
• Mental Health First Aider support
• Education and support through 360L eLearning platform

What we look for:

• Intermediate-level knowledge of Microsoft Office software, especially Word, Excel and Outlook
• Previous administrative experience in a health & safety or facilities team desirable
• IOSH Working Safely certification desirable
• Excellent verbal and written communication skills
• Ability to absorb new information, including H&S legislation & industry guidance
• Solution orientated, always looking to solve problems efficiently
• Work with flexibility and adaptability
• Self-motivated and able to work autonomously when required
• Desire to work within a health and safety role and the willingness to learn and attend training courses

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: