Assistant Company Secretary - London, N1C 4AG

Assistant Company Secretary - London, N1C 4AG, United Kingdom

Scope of role

To assist and deputise for the Group Company Secretary in ensuring statutory compliance, best corporate governance and, smooth running of Board activities for all UMG UK entities as well as in supporting ad hoc compliance projects.

Main Duties

· Maintaining statutory registers and corporate records for UK entities and their international subsidiaries.

· Ensure timely and accurate filing of statutory returns, changes in directors and other statutory documents with Companies House and other regulatory bodies.

· Monitoring changes in relevant legislation and regulatory changes.

· Ensure compliance with the Companies Act 2006, UK Corporate Governance Code, and other relevant regulations (e.g. UK Companies Act 2006, RPPP Regulations 2017)

· Assist in the production of confirmation Statements and Accounts.

· Assist in drafting and review of legal documents, board resolutions for board approval.

· Assist with new incorporations, acquisitions, corporate restructuring and entity rationalisation projects.

· Coordinating with other departments on company secretarial matters.

· Managing the company’s compliance calendar.

· Maintaining and keeping legal database (Diligent Entities) up to date.

· Deputising for the Group Company Secretary as and when required.

· Events Health & Safety and insurance approvals.

Administrative and other Support Functions

· Maintaining and organising company records electronically.

· General administrative support to the Group Company Secretary.

· Interaction with internal and external parties such as auditors, lawyers and other advisors.

· Managing communications between the company secretariat and other internal stakeholders.

· Providing statutory/corporate information to internal/external contacts.

· Liaising with insurance brokers and handling of insurance matters – assisting internal stakeholders.

· Liaising with company Notary at the request of our international subsidiaries.

· Liaising with the Tax, Finance team, auditors in respect of the preparation of yearly financial audit.

· Disseminate communications for the Group Company Secretary as quickly as possible

· Liaising internally and externally with people at all levels including Group Executive Management

· Working closely with the Health & Safety Manager

· To carry out any other duties as directed by the Group Company Secretary.

Qualifications/ Experience Level

· Chartered Governance Institute professional (CGI/ICSA) qualified or part-qualified or equivalent professional governance qualification.

· 2 -3 years’ experience in a Corporate Secretariat function.

· Strong knowledge of UK law, the Companies Act 2006 and relevant governance frameworks.

· Proficient in Diligent Entities (or similar governance tools) and standard business tools (Microsoft Office) PowerPoint (very important), Adobe Acrobat).

· Strong attention to detail, communication and organisational skills.

· Ability to maintain confidentiality with a high degree of discretion.

· Strong ownership and urgency in handling tasks.

· Flexibility i.e. ability to deal with changing priorities.

· Very professional, mature in approach and level-headed.

· Ability to work well and keep calm under pressure.

· Effective communicator with excellent interpersonal skills.

· Ability to use initiative and act on information appropriately.