Finance Administrator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Finance Administrator

Location: Central London (25 North Colonnade & St James Square)
Employment Type: Full-time, Permanent (40 hours per week)
Working Hours: 8:00am – 5:00pm, Monday to Friday
Working Arrangement: On-site only – No hybrid or remote working available

What this job involves

Reporting to the UK Finance Lead, Contract Support, you will be responsible for supporting the business in maintaining the client's facilities in all aspects of finance management.
This is a site-based Finance Administrator position supporting two Central London locations: 25 North Colonnade and St James Square. You will manage end-to-end facilities finance activities, including procurement administration, invoice processing, budget support, and financial reporting, ensuring compliance with client requirements and achievement of finance KPIs.

Please note: This role requires mandatory daily attendance at both sites on a rotating weekly schedule. You will be required to work on-site at each location every week, with no provision for remote or hybrid working. Candidates must be able to commit to this working arrangement as a permanent feature of the role.

What your day to day will look like:
Procurement & Purchase Order Management
Manage the complete purchase order lifecycle from requisition through to closure, ensuring compliance with procurement policies and client requirements
Coordinate stakeholder approvals and maintain comprehensive audit documentation
Engage with service partners to ensure correct purchase orders are used and invoices are submitted in the correct format and timeframe
Liaise with Facilities Management teams to ensure timely raising and distribution of purchase orders
Support new supplier onboarding and conduct regular meetings with service partners to resolve queries and clear aged debt.

Invoice & Payment Processing
Manage the procure-to-pay cycle, including goods receipting, invoice matching, and payment processing
Review monthly supplier statements and resolve discrepancies promptly
Ensure invoices are processed within agreed timelines to meet client finance KPIs.

Financial Planning & Reporting
Support Site Leads in preparing quarterly budgets and forecasts based on business priorities and operational needs
Conduct variance analysis to identify performance drivers and provide actionable insights to budget owners
Produce financial reports including monthly management accounts, weekly performance updates, and site-specific spending analyses.

Stakeholder Management
Deliver excellent customer service to internal and external stakeholders
Work closely with Site Leads to ensure effective communication between JLL and service partners
Maintain regular communication with UK Business & Public Sector portfolio colleagues.

Essential Skills & Experience

Technical Skills
Strong knowledge of procurement processes and procure-to-pay cycles
Experience in financial reporting, budgeting, and variance analysis
Proficient in Microsoft Office applications and financial systems.

Personal Attributes
Strong communication and interpersonal skills with ability to engage stakeholders at all levels
Analytical mindset with strong problem-solving capabilities
Self-starter who can operate independently with limited guidance
Proven team player with customer focus and commitment to quality
Excellent planning and organizational skills with attention to detail
Flexibility to work across two sites on a rotating schedule
Additional Information
The responsibilities outlined above are not exhaustive. Additional duties may be required to support the account and respond to evolving business needs.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.