Office Administrator/Receptionist
- Meet and greet clients, visitors and guests, ensuring a warm and professional welcome
- Answer reception phone calls and relay messages to relevant colleagues
- Proactively manage and maintain high standards of presentation in our meeting rooms – organising and booking meetings for internal and external meetings, preparing meeting rooms prior to scheduled meetings and ensuring cleanliness and tidiness
- Liaise with the IT team to make sure any additional equipment needed for meetings or presentations is provided
- Work closely with the Office Manager to ensure that day to day the office runs smoothly and that high standards of presentation are maintained
- Book couriers and taxis for internal or external guests
- Assist in procurement of office services, supplies and equipment, liaising with suppliers and contractors on behalf of the Office Manager when required
- Perform general administrative tasks or other relevant tasks when needed
- Build relationships with employees at all levels, both in London and internationally
- Work alongside Central Functions team colleagues on London office initiatives
- Assist the Office Manager with tasks associated with staff events as required
- Be responsible for Reception from 8am-5pm, with a 1-hour lunch break
- Assist the HR Manager with onboarding duties
- Assist Recruitment team with interview scheduling
- No experience is required, we’re looking for someone with a good attitude and a willingness to learn
- Willingness to learn new skills and take on new tasks
- Excellent communication and people skills, personable and approachable
- Flexibility, ability to excel in an environment where things can change quickly and responsibilities can be diverse
- Proven ability to plan and prioritise a busy schedule
- Reliable, with excellent time management and organisation skills
- Pro-active and takes initiative
- Excellent attention detail
- Experience with Microsoft Office – specifically PowerPoint and Excel is a plus
- Work within a corporate culture defined by our entrepreneurial spirit, openness, and integrity
- Broaden your perspective with our extensive training curriculum and learning opportunities
- Push your development with support from our holistic feedback and development processes
- Enjoy our range of benefits and our focus on your wellbeing
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