Buying Administration Assistant

We’re New Look and we’ve been at the forefront of British high-street fashion since 1969. Over the last 50 years, we’ve grown to be a global, multichannel brand offering on-trend, value-driven fashion for women, men, girls and boys.

Our passion is feel-good fashion at feel-good prices – and we truly believe that all starts with us. Our values inspire us every day: we play to win, we’re customer-obsessed and we work as one to give each and every one of our customers That New Look Feeling.

It's a busy and exciting time for the brand and we’re on the hunt for a Buyers Admin Assistant to join our growing Buying team.

The Team

Buying is the department that brings together creative inspiration & commercial planning to deliver the best ranges for our customer. Product is at the heart of everything we do, from developing the best prints for dresses, the must have coat of the season or the ‘It’ bag. Always thinking ‘customer first’ we work hard with our suppliers in the UK & across the world to deliver fashion at amazing prices & as quickly as possible. Buying is fast paced and exciting & every day is unique.

The Role

Planning:

• Strategy awareness at Group and Department Level
• Awareness of Brand Vision
• Managing daily /weekly tasks in line with Ways Of Working (WOW)
• Preparation for Departmental Meetings
• Supporting the Buying team with data entry into the planning tool

Buying:

• Raising purchase orders
• Working to the Critical Path to meet all deadlines
• Dealing with issues arising with orders both internally and externally
• Taking ownership of finding solutions
• Coordinating barcode process
• Maintaining purchase orders in the Critical Path in the relevant system
• Assisting the team with supplier slippage management
• Actioning any order amendments under direction from the B&M team
• Supporting commitment through the weekly team updates

Sample Management:

• Processing samples received
• Labeling, logging, organising and filing samples
• Preparing samples for meetings
• Maintaining the departments range and samples
• Driving the press sample process to ensure that the department offer is fully potentialised
• Ensuring production samples are received in time to pre shoot for online sales
• Maintaining the latest imagery of samples
• Preparing samples in readiness for3PE partner meetings

Trading:

• Basic understanding of trade reports
• Basic understanding of trade decisions
• Attending Group Trade meetings

Product Awareness:

• An understanding of the New Look Customer
• Basic understanding of our Customer Insight and Market Share
• Actively contributing in trend and competitor analysis, making recommendations for changes or developments
• Ongoing familiarity of the competition’s product range
• Completing and reporting back on NL store visits and competitor shops

About You:

• An understanding of fashion trends and knowledge of the high street
• Confident communicator
• Demonstrates passion for Product
• Experience working in Fashion / Retail and / or as a Buying Admin Assistant
• Fashion qualification / other degree desirable

Why New Look?

The amazing people, the fashion – there are so many reasons to love working at New Look. We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals.

• You’ll *love* our generous staff discount – 40% off for you and a loved one, and 25% off for up to 12 friends and family members!
• Get special access to hundreds of discounts from top retailers and gyms, along with free workout classes, on our rewards platform Runway.
• Plan for you retirement while you work with our contributory private pension scheme.
• Our family-friendly policies include enhanced maternity, paternity and adoption leave, and shared parental leave.
• Benefit from free Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you.
• Big trip on the cards? Unlock extra leave with our buy more holiday scheme.
• Celebrate YOU! Enjoy an extra paid day off on your birthday each year.
• Do your bit for the environment and save money with our Cycle2Work scheme.
• Spread the cost of your commute with interest-free season ticket loans.
• Running late? No worries, enjoy a free breakfast on us!
• We're proud to partner with the Retail Trust and Fashion & Textile Children's Trust

Please note – these benefits and perks are non-contractual and may be changed from time to time.

We pride ourselves in being a flexible employer. Although this is a full-time role, our colleagues work a range of patterns. If you have a specific pattern in mind, we are keen to discuss this with you in line with the output needed for the role.