Workplace Coordinator (London) - Part-time

About TOTEME

TOTEME is a fashion house rooted in Swedish sensibilities, modern aspirations and the notion of style. With an appreciation for women’s many roles and how pieces are worn in practice, we create emblematic designs with an emphasis on materiality and shape. Representing a direct and decisive way of dressing, the collections are contextualized in curated edits, visuals and spaces.

TOTEME was founded in 2014 by Elin Kling and Karl Lindman. From the atelier in Stockholm, we create collections spanning ready-to-wear, shoes, bags, accessories and jewelry.

The Role

TOTEME is looking for a Workplace Coordinator to join our team in London part-time. In this role you will be responsible for our London site. You will report to the People & Culture Director and will work directly with all departments with team members in London.

Responsibilities

We need to develop our workplace to keep delivering the high quality experience we aim for – both for external and internal stakeholders. We need a Workplace Coordinator role that can meet these needs.

Responsibilities include, but are not limited to:

• Be part of the delivery of a top-notch office experience for employees (tasks related to a beautiful and tidy office, flowers and meeting arrangements, social events such as after works for employees etc)

• Meet and greet visitors, make sure they have what they need

• Office and employee related IT- and mobile phone subscriptions and partners, locks/alarms etc (including on- and offboarding of employees)

• Handling of parcels: pick-ups and deliveries

• Contacts with landlord and other facilities related suppliers

• Ordering of consumer goods and supplies for the office

• Participate in and contribute to TOTEME’s social and environmental sustainability strategy

Your Profile

We believe you have previous service/admin experience from e.g. office, front desk, hospitality or similar. Furthermore, we belive you are:

• Structured

• A strong problem solver and have a can-do attitude

• Self-propelled

• Service minded, loves to help others and keen to deliver with quality

• Fluent in spoken and written English

This is a part-time position (50% of a full-time) based at TOTEME's London site.

TOTEME has teams in Stockholm, London, New York, and Shanghai, as well as retail spaces across Europe, North America, and Asia. As a member of our dynamic, creative, and highly collaborative team, you will take part in exciting projects and milestones, evolving within your role as you contribute to the company’s growth.

TOTEME stands for inclusivity and a sense of belonging in the workplace. We welcome all applicants and recruit on the basis of skills and experience.

By applying to this position I agree with TOTEME’s privacy policy and to be contacted about future job opportunities for up to 2 years from the submission date. Find out more about our privacy policy here .