Marketing Production Coordinator

Job Title: Marketing Production Coordinator – Malmaison & Hotel du Vin Salary: Competitive Salary & Benefits
Location: Flexible on location – Hybrid, with regular travel to hotels

With 37 inspiring lifestyle hotels across the UK, Malmaison & Hotel du Vin offer unparalleled sophistication, tailored service, and authentic experiences. Each of our properties tells a unique story, combining timeless elegance with modern luxury.

We’re looking for a detail-oriented and highly organised Marketing Production Coordinator to support the delivery of marketing campaigns and maintain brand consistency across Malmaison and Hotel du Vin.

This role is all about keeping the marketing engine running smoothly. You’ll manage the production and distribution of marketing collateral, but you’ll also provide wider administrative support to the Marketing & Digital team, helping coordinate project timelines, budget tracking, supplier relationships, and stakeholder updates.

You’ll work closely with the brand, commercial and digital teams to make sure all assets land on time, look professional, and meet brand guidelines, while contributing to a seamless guest experience.

What you'll be doing as Marketing Production Coordinator:

• Manage the end-to-end ordering, production and delivery of marketing collateral (menus, posters, stationery, signage and other branded materials)
• Maintain and update a centralised inventory and ordering system for all assets
• Raise purchase orders, track budget lines, and monitor supplier invoices
• Liaise with suppliers to ensure production is cost-efficient, brand-compliant and on schedule
• Coordinate artwork updates, proofreading and approvals with internal stakeholders and design partners
• Support campaign rollouts by managing critical paths and tracking milestones
• Prepare and circulate project status updates, action logs and key deadlines to the wider team
• Organise samples, proofs and sign-offs with brand and commercial colleagues
• Lead logistics for collateral distribution to hotels or head office
• Maintain a library of artwork files, ensuring correct version control
• Provide general administrative support to the Marketing & Digital team, including diary coordination, team comms and ad hoc project assistance

What we’re looking for:

• Experience in marketing administration, production coordination or procurement
• Excellent organisational, communication and project management skills
• Strong attention to detail, with a proactive and solution-focused approach
• Comfortable managing multiple projects and deadlines simultaneously
• Confident working with external suppliers, couriers and agencies
• Familiar with budget tracking and purchase order systems
• Competent user of Microsoft Office, particularly Excel, project management tools (such as Asna or Monday.com) and asset management platforms
• Knowledge of print production processes and supplier management desirable
• Positive, collaborative attitude with great communication skills

#LI-CS1

In addition to competitive rates of pay we offer:

• Heavily discounted Staff Room Rates at Malmaison, Hotel du Vin with rooms available from £65 per night.
• Discounted Friends and Family Room Rate with 50% off best available rate.
• 35% off your bill when you dine in our Brasseries and Bistros.
• Fully funded Apprenticeship programmes that support you in developing your career.
• High Street Discounts on a range of high street shops, experiences, holidays and much much more.
• Cycle to work scheme – save up to 40% on a wide range of bikes.
• Referral schemes that pay up to £1,500 (just for getting your mates jobs!)
• We also offer complimentary stays on your 1 st , 3 rd and 5 th anniversary with Dinner, Bed & Breakfast.
• Employee Assistance Programme – free, confidential advice available 24/7 to you and your family.

Our Sustainability Goals:

• 100% of our electricity is generated using renewable energy with most of it coming from Wind Farms around the UK.
• We recycle a minimum of 70% of the waste from our hotels. This target is achieved by everyone I the hotel focusing on the waste we produce and is championed by our Sustainability Council who work on project year round.
• We have moved to a chemical free cleaning system in our bedrooms and public areas and an enzyme based eco-friendly system for our kitchens.
• Volunteer to work for sustainable charities 2 days per year on full pay instead of your normal workplace.

Interested?? Click Apply Now

Malmaison & Hotel Du Vin are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.