Executive Assistant

At the Jensten Group, we are looking for a highly organised and proactive Executive Assistant to support our CEO, COO, CFO, and Executive Committee.

This is a pivotal role requiring exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You’ll be confident managing complex diaries, coordinating meetings and travel, and handling sensitive correspondence. You’ll also play a key role in preparing reports, presentations, and governance materials, ensuring follow-up actions are completed.

The role is based in our central London office (Lloyds Avenue, EC3N 3AA) at least four days a week, with flexibility to work remotely one day per week.

Some key responsibilities include:

• Manage complex diaries for the CEO, COO, and CFO, including scheduling meetings, travel, and accommodation.
• Handle incoming enquiries and correspondence for the Executive Committee, responding or escalating as appropriate.
• Prepare high-quality documents, reports, presentations, and briefing materials.
• Support governance activities, including minute-taking and preparing/distributing meeting packs.
• Coordinate and support internal events such as Away Days, office events, and Group Roadshows.
• Conduct research and present findings on topics provided by the Executive Committee.
• Liaise with suppliers and contractors and support the wider Facilities team with office coordination.
• Follow up on meeting actions and contribute to engagement initiatives across the Group.

About you:

We’re looking for someone who is detail-oriented, proactive, and comfortable supporting events, liaising with suppliers, and contributing to business projects and engagement initiatives across the Group. You will also have:

• Proven experience as an Executive Assistant, ideally supporting C-suite executives in a fast-paced, professional environment.
• Strong relationship-building and communication skills, with the ability to engage confidently across all levels of the business.
• A proactive and professional approach, with a strong drive to deliver results and take ownership of tasks.
• Excellent problem-solving and time management abilities, with the flexibility to adapt to changing priorities.
• Solid experience in business administration and contract management.
• A foundational understanding of the insurance industry and facilities management is desirable but not essential.
• High attention to detail and accuracy in preparing documents, reports, and governance materials.
• Comfort working independently and collaboratively, with a positive and solutions-focused mindset.
• Discretion and professionalism when handling sensitive information and communications.

Rewards & Benefits

When you join us, you can expect a supportive culture and an attractive range of rewards and benefits, including:

• Competitive salary with an annual pay review and bonus scheme
• 27 days annual leave (includes a day off for your birthday and another for a religious holiday of your choice) + bank holidays
• Auto-enrolment into our excellent pension scheme (5% employer matched contribution)
• Flex-benefits – a range of flexible benefits to choose from, tailored to what matters most to you
• Group Life Assurance cover
• 3 months fully paid Maternity, Paternity & Adoption leave
• Perks at Work – amazing discounts on cinema tickets, meals out, luxury items and more
• Holiday purchase scheme – up to 5 additional days annually

About Us

Launched in 2018 Jensten is one of the UK's largest independent broking groups. Growing organically and through strategic acquisition we now place nearly £650m GWP into the market via our retail insurance broking, Lloyd's and London Market broking, and specialist underwriting arms.

We fill the void in the market between a consolidator and a provincial broker. We have the scale, ambition and expertise to stand out, but the people, culture and entrepreneurial DNA to maintain our client focus. Which is why we are not just one of the leading independent broking groups, we are one of the most exciting too. And that is why you should join us!

Our goal is to have people in our Group that enjoy being part of one team with the shared commitment to delivering insurance distribution excellence. A big part of how we do this is by listening and then acting on what we hear. Our EVP work is key to maintaining and enhancing our culture and Benefits , making Jensten Group a fantastic place to work, learn and grow.