Administrative Assistant, Learning Support Services

Administrative Assistant, Learning Support Services

The Thames Valley District School Board (TVDSB) is the fourth largest school board in Ontario and a major employer in one of Canada's fastest growing regions. Our inclusive and diverse board serves 84,000 students and employes nearly 14,000 staff across the City of London, Elgin, Middlesex and Oxford Counties, Chippewas of teh Thames First Nation, Munsee-Delaware Nation and Oneida Nation of the Thames. We offer competitive benefits including a pension program and comprehensive mental health and well-being support. Best of all, every role at TVDSB directly supports the success of children and famiies in YOUR community. Join TVDSB to build each student's tomorrow, every day!

JOB TITLE: Administrative Assistant, Learning Support Services
DEPARTMENT:Learning Support Services
BAND:1
SALARY RANGE: $53,772 - $71,111 (Subject to Review)
HIRING RANGE: $53,772 - $68,631 (Subject to Review)
DATE OF VACANCY:As soon as possible
APPLICATION DEADLINE:2025 November 11 at 4:00 pm

The Administrative Assistant, Learning Support Services provides comprehensive administrative support to specific areas within the department, including academic programs and services. The role is responsible for coordinating departmental processes, managing documentation and communication flow, supporting budget and financial tracking, organizing meetings and events and ensuring the effective administration of departmental projects and initiatives.

KEY RESPONSIBILITIES:

• Respond to inquiries from both internal and external interest holders as they arise in a timely and efficient manner
• Process, organize, track and communicate with school and system staff regarding resources, equipment and materials acquisition and distribution.
• Monitor and reconcile budget for specific programs and initiatives, track expenditures and prepare financial summaries
• Maintain and update records and information in accordance with Ministry standards and TVDSB policies and procedures
• Maintain training manuals and documentation
• Assist in the preparation of grant applications to support curriculum projects and initiatives
• Receive and prepare gifts/donations from community interest holders for approval and processing

WORK PERFORMED:

• Liaise and coordinate information flow between schools, departments, and external organizations to support efficient administrative operations.
• Assist in the planning and organization of departmental events and activities, ensuring logistical and administrative details are managed effectively.
• Purchase, maintain and distribute resources, equipment and materials
• Assist in the preparation and submission of information for the Board, third party interest holders and various ministries
• Communicate with internal and external clients, and Ministry personnel
• Other duties as assigned

Education, Experience and Qualifications:

• Broad knowledge of administrative processes and organizational protocols within a large public-sector environment.
• Demonstrated organizational, prioritization and time management skills
• Ability to interpret and apply related Board policies and procedures, Ministry regulations and legislation
• Knowledge of budget administration and basic accounting principles.
• Proficient in computer applications such as Outlook 365, MS Office Suite, etc.
• Excellent interpersonal skills with effective communication skills, both orally and in writing
• Ability to work both independently and as part of a team
• Completion of one (1) year post-secondary program in Office Administration, Business Administration or equivalent
• Three (3) years of related work experience is required

First consideration will be given to qualified members of AAPSP.

Please note it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date.

The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.

Please use the "APPLY FOR THIS POSITION" link below to submit your electronic application. Only applications submitted using this link will be considered.

J. Lee, Staffing Specialist, Human Resources

We thank all applicants, however, only those selected for an interview will be contacted.