People & Talent Administrator

Job Role: People & Talent Administrator
Location: London, Aldgate
Salary: £32-35K

At Smart Managed Solutions, we partner with some of the world’s most high-profile organisations to deliver exceptional facilities management services—placing people and service at the heart of everything we do. With over a decade of experience maintaining critical environments and commercial properties, we’re trusted by clients across the globe.

But what truly sets us apart is our team. We believe people are the driving force behind every success. That’s why we invest in our talent and champion a culture built on empowerment, integrity, and passion—this is the Smart way.

The Opportunity

We’re looking for a proactive and detail-oriented People & Talent Administrator to join our dynamic People & Culture team. This is a pivotal role in ensuring our employee onboarding and HR processes run smoothly, while creating a seamless experience for new team members from day one.

If you thrive in a fast-paced environment, love being organised, and have a passion for people - you’ll fit right in.

Key Responsibilities

• Coordinate onboarding for new hires, from contracts to welcome packs.
• Manage referencing, vetting, and compliance checks.
• Maintain and update employee records in our HR and applicant tracking systems (TeamTailor).
• Liaise with hiring managers and ensure all setup requirements for new starters are met.
• Provide administrative support across the People & Culture team—organising meetings, preparing documents, and more.
• Assist in scheduling interviews, sending offers, and ensuring great communication with candidates.

What We’re Looking For

• 1–2 years of experience in an administrative or HR support role.
• Strong attention to detail and confident using Excel and HR systems.
• A collaborative team player with excellent communication skills.
• Experience with applicant tracking systems (TeamTailor) and HRIS (desirable).
• Proactive, organised, and driven by continuous improvement.

Why Join Smart?

• Be part of a forward-thinking company that values people as its greatest asset.
• Work in a team that’s supportive, inclusive, and committed to excellence.
• Help shape an engaging employee experience as we continue to grow.

Apply now and start your journey with Smart Managed Solutions.