Tramps Data & Systems Administrator

Job Description

Our client, a global leader in property management and investment, is seeking a Data & Systems Administrator with deep back-end TRAMPS system expertise to join their Central London-based EMEA HQ.

This pivotal role bridges the Client Accounting and Data Management teams, playing a key part in ensuring data integrity, system performance, and process automation across the property portfolio.

This role will pay £35k - £45k base salary plus great benefits, hybrid working and a central london office location.

Key Responsibilities :

• Full back-end administration of TRAMPS, including system maintenance, configuration, and troubleshooting batch/posting errors.
• Open and close accounting periods, correct system-level posting issues, and manage access controls for TRAMPS users.
• Run and interpret system integrity checks and audit reports, resolving anomalies proactively.
• Liaise with the TRAMPS helpdesk to log and escalate complex system bugs or functional limitations.
• Manage bulk data uploads using Structured Data Load, including client/property/unit/lease setups.
• Oversee data migration activities for onboarding of new portfolios – ensuring alignment between source systems and TRAMPS.
• Lead on uploading lease data via Lease Factory and manage exceptions and escalations relating to data delays or quality.
• Collaborate on the 2025 charge automation initiative, including requirements testing and system integration design.
• Maintain and develop scheduled and ad hoc reporting, ensuring seamless data flows from TRAMPS to reporting layers.
• Coordinate with internal project teams to drive automation and efficiency across property management accounting functions.
• Maintain robust controls over the lease charge data flow between TRAMPS, Charge Raising Dashboard, and reporting tools.
• Generate and interpret audit trails for lease charges, tenant demands, and system-driven invoicing.
• Support P2P (Proactis) integration with TRAMPS, maintaining data accuracy and assisting with issue resolution.
• Act as first-line technical support for internal TRAMPS users, addressing queries on system behavior, lease configuration, or reporting.
• Collaborate closely with Client Accountants, Property Managers, Credit Control, and Treasury to troubleshoot data flow and documentation issues.
• Oversee supplier data verification (banking, onboarding) using MOJO and telephone checks for compliance.

Skills & Experience Required:

• Advanced working knowledge of TRAMPS (back-end focus) – ideally within a commercial property or service charge accounting environment.
• Experience with bulk data uploads, system testing, upgrades, and back-end administration.
• Solid understanding of lease, unit, and service charge structures within a property accounting context.
• Proficient in Excel (Advanced), SharePoint, and ideally familiar with Proactis P2P and MOJO.
• Highly analytical, detail-focused, and able to identify inefficiencies or anomalies in system data flows.

This is a fantastic opportunity to be part of a tech-driven, high-performing property finance environment, offering long-term project exposure, innovation in automation, and a key role in maintaining the integrity of mission-critical systems.