Office Manager

JOB TITLE  Office Manager

REPORTS TO  HR Director

DEPARTMENT Human Resources  

LOCATION Fitzrovia, London

ROLE TYPE Full-time, Hybrid (4 days in the office, 1-day remote working)

SALARY Competitive

START DATE February / March 2026

COMPANY PROFILE

Orlebar Brown (Chanel group) launched in March 2007 as a more tailored approach to men’s beach and swim shorts. Based on the traditional pattern of a tailored pair of trousers for men, and with their distinctive side fasteners, they are not just a swim short; they are the original and best shorts you can swim in.

Today, our collections are built into broader lifestyles imagined around Beach, Resort, Coast and Sport. We have multiple product releases, including capsules, new categories and services, over the calendar year to maintain excitement, and interest for our customers.

Since 2007, we have built the brand to achieve our stated purpose which is - to encourage, excite and inspire everyone to ‘Holiday Better’. This is our purpose and why we get out of bed every morning.

The brand has rapidly gained global recognition and is sold through online, more than 30 O.B. stores, and the best retailers and hoteliers in the world. Our customer is truly international, so whether they are in St Barth’s for Christmas with family, Miami for a wild Spring break, a conference in Dubai with a few days off, tacking a boat off the coast of St Tropez, volunteering to replant mangrove plantations in Puerto Rico, walking along a cliff top in Cornwall, or diving off one into a beautiful blue ocean then O.B. should be there to help you do it better.

Our business is built on relationships with those customers, and we strive to maintain our relationship with them, wherever they might be, and provide world class service, when and where they want. It is also built on finding new customers to the brand by welcoming them to join the ever-growing O.B. community.

THE POSITION

The Office Manager will play a core role in ensuring the smooth and efficient day to day operation of our head office, while also providing essential administrative support to the HR team.

As this role varies daily, the successful candidate must bring a flexible, proactive approach to their work. An interest in the luxury fashion and retail sector is essential, alongside strong administrative skills and a confident, solutions-focused mindset. This is a hybrid office-based position and serves as the primary point of contact for all office-related matters. This role is well suited to someone who thrives in a fast-paced environment, enjoys supporting a diverse and growing office team of 80 people, and can confidently assist our wider global team of 250. You will be expected to work independently, using your initiative with minimal supervision. Exceptional organisation, adaptability, and a positive attitude are vital for success.

Above all, we believe office life should be enjoyable – and this role is central to creating a welcoming, engaging, and vibrant workplace experience.

GENERAL RESPONSIBILITIES

• Manage the day-to-day running of the office, ensuring all operations run smoothly.

• Shape and continuously improve office processes, standards, and ways of working.

• Serve as a proud ambassador of the Orlebar Brown brand as the first point of contact, welcoming visitors and employees from our global locations to the office.

• Assist with the organisation of the office layout and support our team with our hybrid way of working.

• Proactively manage office supplies and identify cost-saving opportunities to a budget.

• Coordinate meeting room setups for business meetings and training sessions, including catering and post-event clean-up.

• Plan and execute internal office events and celebrations, including logistics and supplier coordination.

• Manage courier deliveries and incoming/outgoing post to the departments.

• Maintain a high standard of cleanliness and organisation across all office areas.

• Act as the office Health and Safety Officer, carrying out regular assessments and ensuring compliance.

• Manage first-aid provision, DSE assessments, reasonable adjustments, and wellbeing initiatives.

• Manage fire drills, evacuation plans, emergency procedures, disaster recovery coordination.

• Support the HR team with employee lifecycle tasks for all corporate team members.

• Coordinate facility maintenance, assist with the maintenance of office equipment and arrange for repairs when necessary.

• Ownership of stakeholder contracts, SLAs, renewals (cleaning, security, utilities, ad hoc catering, serviced equipment).

• Provide administrative support to help with travel, diary management, expenses and similar tasks.

• Support with the planning and execution of our physical and online staff sales.

• Support with the planning and execution of our annual retail summit event, which includes travel booking and venue logistics.

• Undertake ad-hoc project work, as requested and directed by the line manager.

CANDIDATE PROFILE

• 3+ years' experience in office / facilities management.

• A hands-on, can-do approach, able to initiate and complete tasks autonomously.

• Energetic, vibrant, friendly and fun – with a strong focus on getting things done.

• A willingness to learn and grow in a fast-paced environment.

• A passion for our mission, who we are and what we do.

• Enthusiastic about creating a positive environment for our team.

• Excellent organisational skills and attention to detail.

• Confident in using your own initiative and be brave with own decision making.

WHAT WE OFFER

• Being part of a diverse working environment of people who we learn from every day

• The chance to train and develop your skills in a fast-working environment

• Competitive benefits package:

  • Physical wellbeing: Private medical insurance covering pre-existing medical conditions and the ability to add family members, an online GP app with 24/7 appointments, available within 24 hours, and cycle scheme participation for tax-exempt bike and/or accessories purchase.

  • Financial wellbeing: Company pension scheme.

  • Lifestyle: Orlebar Brown and CHANEL product discounts and employee-only sales.

  • Employee Recognition: Service award incentives, 1-week office closure in August to practice what we preach (paid leave and separate from 25 days annual leave plus UK public holidays).

It’s never just a job at Orlebar Brown. It’s a way of life. We live and breathe our brand values – Tailored, Vibrant and Brave. Our team define who we are and how we get the job done.

At Orlebar Brown, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Orlebar Brown.

Direct applications only. Recruitment agencies – thanks for reading – but we’ve got this one covered!