Legal Finance Assistant

Job Title

Legal Finance Assistant

Department

Business Support

Key Responsibilities

Assist with daily financial operations, including data entry and invoice processing.

Provide billing support to the Legal Support Team, including preparation of client bills and ensuring adherence to billing guidelines.

Support the monthly payroll process.

Assist in administering the Firm’s Employee Benefits programme.

Monitor accounts receivable and coordinate with the finance team to follow up on outstanding payments.

Prepare and submit expenses and non-client billable invoices (e.g., A&G travel), ensuring compliance with firm policies.

Maintain accurate financial records, including ledgers, journals, and supporting documentation.

Assess and transfer time entries to correct matters as required.

Work closely with legal teams to resolve billing discrepancies and respond to client billing queries.

Provide financial analytics and documentation (including Excel support) to the Legal Support Team.

Assist in the preparation of reports such as WIP reports and Time Summary reports as required.

Input, transfer, and edit time entries and narratives as needed.

Process vendor payments and monitor due dates to ensure timely settlement.

Ensure compliance with Solicitors Regulation Authority (SRA) Accounts Rules and internal financial controls.

Provide general administrative support to the finance team, including document management, filing, and archiving.

Skills, Experience, and Attributes Required

Excellent client service approach with a positive, can-do attitude.

Broad finance experience gained within a law firm or professional services environment.

Self-motivated and disciplined, with strong problem-solving skills.

Calm, detail-oriented, and committed to seeing tasks through to completion.

Flexible, collaborative, and team-oriented.

Highly organised with strong prioritisation skills; able to manage multiple priorities in a fast-paced environment.

Proven ability to handle end-to-end tasks involving multiple touch points.

Comfortable working to tight deadlines in a busy setting.

Strong verbal and written communication skills, with a professional telephone manner.

Able to build and maintain positive relationships with internal and external stakeholders.

Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.

Strong IT troubleshooting skills and a quick learner with new systems.

Professional, articulate, presentable, and confident.