Company Secretarial Assistant

An exciting opportunity has arisen for a Company Secretarial Assistant to join a dynamic team in London. This role offers a unique chance to work with a diverse portfolio of clients across sectors such as real estate, professional services, technology, media and family offices. You'll be instrumental in supporting high-net-worth individuals, entrepreneurs and owner-managed businesses, delivering high-quality services in entity management, share transactions and statutory compliance.

The Perks

• Competitive Salary: Earn up to £45,000 based on your experience
• Hybrid Working: Enjoy the flexibility of 2-3 days in the office in London, with the rest of your week working from home
• CGI Study Support: This role offers full study support for your Chartered Governance Institute (CGI) qualification
• Diverse Client Portfolio: Gain invaluable experience working with a wide range of clients across various exciting sectors
• Career Development: This is a rewarding opportunity to truly develop your company secretarial career in a client-focused environment

Your Responsibilities

As a Company Secretarial Assistant, your day-to-day responsibilities will include, but are not limited to:

• Compliance Support:
• Maintaining statutory registers and ensuring the timely filing of documents with Companies House
• Assisting with the preparation and submission of confirmation statements and other statutory filings
• Governance and Board Support:
• Assisting with the preparation of client board meeting agendas, papers and minutes
• Helping to ensure compliance with governance policies and procedures
• Coordinating with stakeholders to arrange client board and committee meetings
• Transactional Support:
• Supporting the team with client transactions, including share issuances, restructuring and acquisitions
• Ensuring compliance with relevant legal and regulatory requirements
• Team Collaboration and Development:
• Providing administrative and project support to senior team members
• Acting as a point of support for junior team members, contributing to knowledge sharing and mentorship
• General Administration:
• Maintaining accurate records and filing systems
• Managing correspondence and queries related to company secretarial matters

About you:

We're looking for a proactive and collaborative individual with strong organisational skills and a keen eye for detail.

• Qualifications: A full or part qualification with the Chartered Governance Institute (CGI) would be welcomed, but is not a requirement – we're open to candidates who are part-qualified (studying for a CGI qualification) or have equivalent governance/legal training
• Experience: Ideally, you'll have 1-3 years of experience in a company secretarial, legal or governance role, with a strong background in entity management, preferably gained within a professional services firm
• Knowledge: Knowledge of corporate governance principles and UK regulatory frameworks is desirable
• Skills:
• Strong organisational skills with the ability to manage multiple priorities
• Excellent attention to detail and accuracy in all work
• Good written and verbal communication skills
• Ability to work effectively both independently and as part of a team
• Proficiency in Microsoft Office and entity management software (experience with Diligent Entities is a plus!)

If this sounds like the right role for you and you're ready to take the next step in your company secretarial career, we encourage you to apply!

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