Senior Diary Manager
- Strategic Diary Management: Proactively manage and prioritise a highly complex executive diary, balancing internal and external commitments
- Executive Partnership: Build a close working relationship with the Vice-President to understand priorities and motivations
- Stakeholder Coordination: Liaise with senior leaders, donors, alumni, and external partners to schedule high-level meetings
- Process Innovation: Develop and refine systems to optimise time management and operational efficiency
- Cross-functional Collaboration: Work closely with Executive Assistants across the university leadership team
- Travel Coordination: Support complex international travel arrangements and scheduling
- Senior-Level Experience: Proven track record of providing diary management and secretarial support to senior leaders in complex organisations
- System Mastery: Experience creating and adapting systems for managing demanding diaries and complex workloads
- Exceptional Communication: Outstanding written and verbal communication skills with impeccable attention to detail
- Pressure Management: Ability to work calmly under pressure while maintaining high standards and professional demeanour
- Proactive Approach: Highly developed skills in seeking information and building relationships across teams
- Data Processing: Ability to absorb complex information and extract key details for implementation
- Adaptability: High level of flexibility to manage shifting priorities at short notice
- Stakeholder Focus: Proactive response to colleague and stakeholder needs
- Continuous Improvement: Innovation mindset with commitment to feedback and development
- Experience working with Senior Executive Officers, Chiefs of Staff, or similar leadership support roles
- Background in higher education or research environments
- Understanding of fundraising/advancement operations
- Knowledge of donor relations and alumni engagement
- Work with one of the world's top 10 universities
- Be part of a groundbreaking fundraising campaign launching in 2026
- Central London location with excellent transport links
- Competitive hourly rate reflecting the seniority of the position
- Opportunity to work with high-profile internal and external stakeholders
- Professional development in a world-class academic environment
- Potential pathway to permanent opportunities
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