Team Administrator

Job ID: 40981

Team Administrator

Lloyd’s Register Foundation

Location: London

About the Role:

We are seeking a Team Administrator to provide administration support to the Lloyd’s Register Foundation office. Undertakes a range of administrative activities and resolves queries for internal/external clients. The role includes delegation and monitoring of other’s inboxes/ diaries, travel planning, office management coordination and processing finance records.

What we offer you

• Fixed Term Contract of 15 months
• Hybrid and flexible work schedules with an appreciation for work-life balance.
• Working in a global company with the ability to work with different cultures and diverse people
• The opportunity to work for an organization that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programmes.

The Role

• Maintain a safe, secure, and pleasant work environment including maintaining the health and safety and accident / incident records.
• Undertakes new staff inductions including health and safety updates for team.
• Work with IT on all office equipment for staff both in the office and working remotely.
• Liaise with office service providers, suppliers and relevant LRG teams (e.g. maintenance, IT support)
• Prioritise and process documentation/data/information in accordance with business requirements and agreed deadlines.
• Undertake a range of tasks and responsibilities including diary management, travel, expenses and event coordination.
• Data filing/entry in accordance with defined procedures including preparing documents for meetings.
• Deal with queries and build relationships with internal/external clients, as appropriate on email and phone.
• Raise finance purchase orders in the ByD system.
• Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
• Work on ad-hoc administration of projects as requested by the Directors and line manager.
• Responsible for meeting minutes and actions, as necessary.
• Order and manage office supplies, hardware and software requests.
• Manage mail and couriers on behalf of the team.
• Organise printing, business cards, banners, photographers and other suppliers.
• Manage the subscriptions on behalf of the Foundation.
• Manage the general enquiries inbox.

What you bring

• Relevant administration experience for a pool of internal clients
• Diary management
• Minute taking, organization of meetings, and management of action lists
• Experience in purchase order creation, tracking, and receipting is an advantage
• Ability to organize and prioritize own workload
• A flexible approach and ability to manage priorities and respond to changes in workload at short notice
• Ability to work as part of a team and independently
• Computer literacy to include the Microsoft Office Suite (Word/Excel/PowerPoint)
• Experience in using IT Systems such as Concur, SAP, etc would be an advantage
• Experience in supporting office management desirable

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About us

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry, a trusted advisor to our customers helping to design, construct and operate their assets to the highest levels of safety and performance. We are shaping the industry’s future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Be a part of

Lloyd’s Register is wholly owned by the Lloyd’s Register Foundation, a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy, Lloyd’s Register colleagues and Lloyd’s Register Foundation work together to fund research, foster industry collaboration and develop action-oriented solutions to make the world a safer place.

Want to apply.

Here at Lloyd’s Register, we care, we share and we do the right thing in every situation. It’s ingrained in our culture and everything we do. We are committed, and continually strive, to lead with our values that empower and enable an inclusive environment conducive to your growth, development and engagement. It doesn’t matter who you are, what you have experienced, how you identify, how old you are, where you are from, what your beliefs are or how your brain or body works – the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We don’t just talk about our differences, we celebrate them!

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you.

If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy.

We care, we share, we do the right thing.

If you have further questions about this role, please contact us at [email protected] and we will respond to you as soon as possible.

Diversity and Inclusion at Lloyd's Register:

Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.

As a Disability Confident Committed Employer, we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacancies offering an interview to disabled people who meet the minimum criteria for the job.
• anticipating and providing reasonable adjustments as required
• supporting any existing employee who acquires a disability or long-term health condition, enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at:

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The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. ( Group entities ).