Client Project Coordinator / Executive Assistant

Job Title: Project Coordinator / Executive Assistant Location: Hybrid (3 days per week in-office, London) Employment Type: Full-time

About the Company A premier global provider of senior-level executive search and leadership advisory services is seeking a highly organised and detail-oriented Project Coordinator to join its dynamic Consulting practice within the Client Delivery Group. With 47 offices across 24 countries, the firm is dedicated to improving the way the world is led by helping organisations build future-ready leadership teams.

The Opportunity Reporting to a highly entrepreneurial Executive within Global Leadership and Succession, the Project Coordinator will support complex, high-impact client engagements across leadership assessment, succession planning, and executive advisory services.

This role will directly support a senior Executive who works with some of the most high-profile businesses across industries, frequently engaging with Board-level stakeholders. Projects are often large-scale and multifaceted, requiring a capable and client-centric professional who can manage multiple concurrent workstreams with confidence and discretion.

Key Responsibilities:

• Serve as the central point of coordination for leadership consulting projects
• Liaise with client-side project managers and internal teams across time zones
• Lead and structure project workflows, ensuring timely delivery of all phases
• Coordinate global resources and manage external contractors as needed
• Produce high-quality client documentation and reports
• Manage meeting logistics, diary coordination, and travel arrangements
• Monitor project financials, including invoicing and receivables
• Ensure accurate data management across internal systems
• Contribute to knowledge sharing and process improvement initiatives
• EA duties such as diary management, inbox management and travel arrangements across time zones

Candidate Requirements

• Degree from an accredited institution is ideal but not essential
• 5 years + experience in project coordination, operations and EA roles
• Experience in executive search or management consultancy is essential
• Experience working across time zones is highly beneficial
• Demonstrated experience engaging with senior stakeholders, including C-suite and Boards
• Exceptional client service and stakeholder management skills
• Strong organisational skills and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel, Outlook)
• Experience with CRM systems, project databases, and client portals
• Calm, professional demeanour with a proactive and detail-oriented approach
• Project management certification is a plus

Why Join This is an opportunity to contribute meaningfully within a high-performing, purpose-driven global firm. The successful candidate will be joining a collaborative environment that values excellence, supports professional growth, and provides the chance to work on influential projects with top-tier clients.