Business Support Administrator

Job Description

Job Summary

The Administrator will provide administrative support to ensure the efficient operation of the office. This role largely involves managing diaries, scheduling meetings and performing various administrative tasks to support the team.

Role location flexibility can be offered, however periodic travel maybe required into our London offices.

About the role

Correspondence : Handle incoming and outgoing communications, including emails and mail. Draft and proofread documents and correspondence as needed

• Diary Management: Schedule and manage appointments, meetings, and events for the team. Ensure all calendar entries are up-to-date and conflicts are resolved promptly
• Data Management: Maintain accurate records and databases. Ensure all information is up-to-date and easily accessible
• Meeting Coordination: Assist with meeting logistics, including booking rooms, preparing agendas, and distributing meeting materials

Support to Team: Provide administrative support to team members, including travel arrangements, expense reporting, and other ad-hoc tasks as required

What are we looking for?

Strong experience in diary management and scheduling in multiple time zones

• Proactive with the ability to work effectively under pressure and manage conflicting priorities, effectively managing expectations when required
• Excellent communication: demonstrates an effective style of communication and collaboration, both verbally and in writing
• Advanced MS Office skills (specifically Outlook, Word, Excel and PowerPoint)
• Some recent evidence of administration training or experience

About Forvis Mazars

Forvis Mazars is a leading global professional services network. The network operates under a single brand worldwide, with just two members: Forvis Mazars LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership operating in over 100 countries and territories.

Both member firms share a commitment to providing an unmatched client experience, delivering audit & assurance, tax and advisory services around the world. Together, our strategic vision strives to move our clients, people, industry and communities forward. Through our reach and areas of expertise, we help organisations respond to emerging sustainability issues in the global marketplace including human rights, climate change, environmental impacts and culture.

We are one diverse, multicultural, multi-generational team with a huge sense of connection and belonging. This is a place where you can take ownership of your career, get involved, believe in yourself and put your ideas into action.

At Forvis Mazars, we empower our people and celebrate individuality. We thrive on teamwork and are agile. We have bold foresight and give people the freedom to make a personal contribution to our shared purpose. We support one another to deliver quality, create change and have a deeper understanding, to help make an impact so that everyone can reach their full potential.

Being inclusive is core to our culture at Forvis Mazars; we want to ensure everyone, whether in the recruitment process or beyond is fully supported to be their unique self. To read more about our approach click here

Our aim is to make the recruitment process as accessible and inclusive as possible - please contact us to discuss any changes you may require so we can work with you to support you throughout your application.