Conference Admin Assistant

The London Student Sustainability Conference (LSSC) is a collaborative conference delivered by leading London universities to showcase student sustainability research, projects, and innovation. The conference brings together students, academics, sustainability professionals, and external partners to celebrate student research, develop skills, and create positive environmental and social impact across higher education. The will work closely with Katharine O'Dwyer the LSSC Chair (based at City St George's) and the multi-university project team, providing exposure to a wide range of professionals and stakeholders across the sustainability sectorWe are recruiting a Conference Admin assistant student to help deliver the London Student Sustainability Conference 2027.

This has been created to provide additional support to the Conference Chair and Project Delivery Team during the planning and delivery of one of London's largest student sustainability events. You will play a key across multiple workstreams, supporting everything from communications and programme development to event logistics and stakeholder engagement.

Duties and responsibilities

• Provide a professional and responsive first point of contact for students and conference participants through the LSSC inbox.
• Support the administration of conference applications, judging processes and participant communications.
• Assist with preparing conference documentation, agendas, training materials, technical schedules and attendee resources.
• Liaise with students, partner universities, speakers, judges, workshop facilitators and external organisations.
• Assist in creating promotional materials, including social media content, PowerPoint presentations and emails, as well as stakeholder updates.
• Identify and escalate issues relating to conference administration and delivery in a timely manner.
• Work collaboratively as part of a multi-university project team.
• Take ownership of assigned tasks and ensure they are completed accurately and on time.
• Maintain organised records, documentation and communications relating to conference activities.

Skills and experience

• Good working knowledge of Microsoft Office applications, particularly Word, Excel, PowerPoint and Teams, and equivalent Google Drive applications.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks and priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Demonstrates a proactive and solution-focused approach.
• Ability to work effectively as part of a team while managing individual responsibilities.
• Experience supporting projects, events or administrative activities - Desirable

Location
College Building, Northampton Square, London EC1V 0HB