School Administrator - Independent Secondary School -...

School Administrator – Independent Secondary School – Greenwich

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

School Information

This is a well-established Independent Secondary School in Greenwich , providing an ambitious and broad education for students across Key Stages 3, 4 and 5.

The school has high expectations for academic achievement while placing equal importance on student wellbeing, personal development and positive relationships. Students are encouraged to take responsibility for their learning and participate actively in the wider school community.

The school has a well-organised administrative structure supporting teaching, pastoral care, admissions and the day-to-day running of the school. The administration team works closely with senior leaders and teaching staff to ensure that communication and processes remain efficient.

The successful School Administrator will join a professional office environment and will have an important role in supporting students, families and staff.

School Administrator Role

The school is seeking a reliable and highly organised School Administrator to join its administrative team.

The successful candidate will provide day-to-day office support, deal with enquiries, maintain records and assist with a range of school administration.

You will regularly communicate with parents, students, staff and visitors, so a professional and approachable manner is essential.

The role will involve handling confidential information and maintaining accurate records. You will need to be confident prioritising tasks and working to deadlines in a busy school environment.

Key Responsibilities

• Provide efficient administrative support across the school.

• Manage telephone calls and general enquiries.

• Respond to emails and correspondence promptly.

• Welcome parents, visitors and external professionals.

• Follow reception and visitor procedures.

• Maintain accurate pupil records.

• Update school databases and information systems.

• Prepare letters, forms and administrative documents.

• Support senior leaders with administrative tasks.

• Assist with meetings and appointments.

• Support admissions and new pupil administration.

• Assist with attendance administration.

• Maintain accurate electronic and paper filing systems.

• Process school correspondence.

• Support communication with parents and carers.

• Assist with school events and administrative arrangements.

• Maintain confidentiality at all times.

• Support the organisation of office resources and stationery.

• Assist with photocopying, scanning and document preparation.

• Work closely with teachers and pastoral staff.

• Ensure administrative deadlines are met.

• Follow safeguarding and data-protection procedures.

• Support the wider office team during busy periods.

• Maintain a professional and welcoming reception environment.

The Ideal Candidate

The successful candidate will have previous administrative experience and ideally have worked within a school, college or other education setting.

You should be organised, reliable and able to manage a varied workload.

Excellent communication skills are essential because you will be dealing with a wide range of people throughout the school day.

You must be comfortable using Microsoft Office and willing to learn school-specific systems.

Confidentiality and attention to detail are particularly important.

Requirements

• Previous administrative experience.

• School or education experience is desirable.

• Excellent written and verbal communication.

• Strong organisational skills.

• Excellent attention to detail.

• Good Microsoft Office skills.

• Ability to use databases and administrative systems.

• Professional and approachable manner.

• Ability to manage competing priorities.

• Strong teamwork skills.

• Ability to maintain confidential information.

• Understanding of safeguarding responsibilities.

• Commitment to providing a high standard of administrative support.

What the School Offers

• Full-time, permanent employment.

• Professional independent-school environment.

• Supportive leadership.

• Established administration team.

• Modern facilities.

• Professional development opportunities.

• Varied administrative responsibilities.

• Collaborative working culture.

• Opportunity to become an integral part of the school's operations.

Application

To apply for the School Administrator position, please send your CV as soon as possible.