Transaction Data Management Officer WCC621952

Job Details:

Salary range: £33,291 - £42,861 per annum. Salary negotiable depending upon experience
Work location: Westminster City Hall, 64 Victoria Street, Westminster, SW1E 6QP
Hours per week: 36
Contract type: Permanent
Closing date: 3 September 2025

About Us:

THE EXTRAORDINARY STORY OF KATE’S PASSION FOR NUMBERS AND PEOPLE.

Housing in Westminster City Council is a world of extraordinary stories. Where dedicated and compassionate professionals bring everything to their work.

Take Kate, an absolute wizard at managing housing asset data for our annual £50m capital programme. Kate’s an inspiration to her team. Now a senior manager, she first joined as a college leaver in finance. Through Westminster’s encouragement, as well as her own hard work and determination, she’s gained professional qualifications and taken on a series of increasingly stretching roles.

Today, we depend on Kate’s analytical powers to keep track of the condition of over 21,000 of our tenanted and leasehold homes – from roofs and windows to kitchens and bathrooms. Kate’s committed to achieving the Decent Homes Standard for all our tenants and a high standard for all our leaseholders. Her passion is numbers but, because she grew up in social housing, she also understands the human stories behind the data.

More than that she understands the disruption renewal work entails. So when an elderly resident’s family mentioned that their mother needed not just a new kitchen, but adaptations to her bathroom, Kate got right on to it. She co-ordinated with colleagues to assess the resident’s disability needs.

Kate’s worked hard to ensure our routine external and internal stock condition surveys pick up on repairs and health & safety issues at the same time. And, by recognising patterns in the data that’s gathered, she makes a vital contribution to forward planning for large-scale capital renewal works.

The Role:

As Transaction Data Management Officer you can make your own powerful contribution to Westminster’s success as you help find temporary homes for those people with the greatest need in our communities. Using Excel, Power BI, Orchard, Swordfish and other platforms to maintain and update our real estate acquisition deal pipeline, you’ll produce weekly, monthly, quarterly and annual forecast reports for key stakeholders on the supply of temporary accommodation property. These will include the status of deal pipelines, ongoing due diligence processes, void work timelines and expected delivery dates. You’ll also develop interactive dashboards to track affordable housing projects and temporary accommodation processes, and use our platforms to optimise data and workflows.

Proving support to the Temporary Accommodation team will be a key task, and see you working across all stages of affordable housing projects, including acquisition, development and void works. Engaging in data gathering, analysis and reporting for temporary accommodation, we’ll also expect you to offer high quality administrative and logistical support to ensure the efficiency and success of our work.

You’ll have a wide range of additional responsibilities – these include liaising with the vendors and sellers of properties, and coordinating with estate agents, valuers, solicitors, consultants, contractors and other professionals. Preparing internal approval requests for housing acquisitions and using our management systems to produce updates and reports, you’ll also be responsible for integrating newly acquired properties into the temporary accommodation property portfolio, and resolving any issues related to acquisitions, void works, development projects or data discrepancies.

Please refer to the Job Description for more information.

About You:

To be a success in this vital role you’ll be a confident and expert user of Microsoft Office, with a particular focus on Excel and Power BI, and well developed Orchard and Swordfish skills would be a plus. It’s important that you have experience of working in property management or a similar area, and in addition to a strong understanding of data analysis and reporting as it relates to housing, you should be capable of working as an office administrator, acting as the first point of contact for the team and responding to any queries.

This is a role where you’ll make the very best use of your proactive, ‘get it done’ attitude, while your exceptional data management and analytic skills will see you using our housing data systems to provide accurate and timely updates and reports for other members of the team. A superb communicator, organiser, negotiator and project manager, you’ll be capable of managing tight deadlines calmly and efficiently, and in addition to being detail-oriented with a strong focus on accuracy, you’ll be ready to work both independently and as a member of a close-knit, collaborative team.

When it comes to qualifications, we’d prefer you to have a degree in real estate, business administration, data management or a related field, or have prior experience working in a hands-on role in property acquisition and data management.

Westminster City Council is committed to supporting Care Leavers into the workplace. Care Leavers seeking their first job and who wish to be considered under our scheme, will automatically be invited to interview should they meet the essential criteria for the role.

We reserve the right to extend or close this vacancy early without warning subject to the volume of suitable applicants.

What We Offer:

Westminster is an amazing place. We are home to more than 200,000 residents from all backgrounds, over 50,000 vibrant and vital businesses and three-quarters-of-a-million people work in Westminster. Westminster City Council’s strategy is to work towards a Fairer Westminster. A Fairer Westminster is one in which our communities are at the heart of our decision-making and help to determine the city’s future. By working directly with our communities and other partners, we can build a more inclusive city that celebrates our diverse communities, and where residents, workers and visitors from all backgrounds will feel welcome and safe.

At Westminster City Council, we pride ourselves on being an inclusive workplace and employer of choice. We encourage and welcome applications from people from all backgrounds and aim to have a workforce that, at all levels, represents the communities we serve. We champion equality, diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued, has a sense of belonging and is empowered to be their best, that is the Westminster Way. To find out more about how we do this visit

As a forward thinking Council we appreciate that people work in different ways, therefore our staff benefit from working a range of flexible working patterns as well as Agile working.

The Council is a Disability Confident Employer. If you have declared a disability in your application , we guarantee an interview if you meet the essential criteria of the job. If you are invited for interview, you will be asked if you need any reasonable adjustments in order to attend, and we will make these wherever possible.