Legal PA - Private Client - Mat Cover

Job Description

A top Mid Tier Law Firm based in the City has a busy and exciting role in Legal Private Client team with a specialist focus on Tax and Estate Planning. This role will be offered on an initial 8 month FTC with the potential to go permanent.

Main Responsibilities:

As a Legal PA, you will provide secretarial and administrative support to a minimum of 6 fee earners in the Tax & Estate Planning team. Where necessary, you will also be required to provide additional support to secretarial and fee earner staff within the department/wider firm. You also will be one of a team of people who organise travel arrangements (air/train tickets) for fee earners in the firm.

· Responsible for ensuring that all typing is completed within the required time frames.

· Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation.

· Obtaining billing guides and preparing draft bills (with fee earner input).

· Responsible for the creation and maintenance of new clients’ records on SOS.

· Managing queries from clients and others to assist the fee earners.

· Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc.

· Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met.

· Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc.

· Supporting the wider team by assisting in any overflow of outstanding PA work.

· Other tasks commensurate with the post as required.

Skills and Experience

· Excellent written and verbal communication skills.

· Able to prioritise workloads and work on own initiative.

· Excellent organisational and administrative skills.

· High level of attention to detail and organisational skills.

· Fast accurate typing with excellent grammar and spelling.

· Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook.

· Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable.

· Formal secretarial training e.g. ILEX is desirable, but not essential.

Person Specification

· Ability to prioritise work effectively when under pressure and deal with competing workloads.

· Ability to work without supervision and use own initiative to ensure tasks are completed.

· Highly organised with excellent attention to detail.

· Professional and flexible in approach to both work and colleagues.

· Excellent communication skills and ability to deal with people at all levels across the firm

· Formal secretarial training is desirable but not essential.

· The normal working hours for this role are 9.30- am – 5.30 pm Monday to Friday but candidates should be prepared to work outside contractual hours as and when required.

For further information on this role please contact Ella Britton