Operations Contract Administrator
Salary: £25,500
Location: remote/home-based
Hours: 40 hours a week flexible (8am – 5pm)
Role Type: Permanent
Pareto are currently looking for a Operations Contract Administrator to join us on a full time basis to be based remotely. Occasional visits to client sites with expenses paid.
Responsibilities to include but not limited to:
· Monitoring the client email inbox and logging jobs
· Inputting and tracking reactive jobs on the CAFM system
· Actively monitoring open jobs including chasing engineers for updates and allocating reactive jobs to engineers and contractors
· Raising purchasing orders for engineers and other team members as required
· Allocating PPM tasks to engineers and contractors
· Scanning compliance documentation (in-house and sub-contractor)
· Closing down completed jobs and uploading any associated paperwork
· Assist wider team by providing helpdesk cover for leave as and when required
· Ensure client queries are dealt with to completion
· Attend meetings as and when required
· Reviewing documentation and raising any issues to the Account Manager
· Monitoring up and coming inspections and co-ordinating dates with sub-contractors and the Account Manager
· Following up with sub-contractors paperwork/certificates in relation to completed works/inspections
· Raising remedial actions following works or inspections
· Assisting the Account Manager with the raising of quotes as required
· Assessing completeness and appropriateness of sub-contractor RAMS
Key Requirements:
· Previous administrative experience desirable
· Previous helpdesk experience is desirable
· Previous experience overseeing contractors required
· Demonstrate strong administration skills
· Strong IT skills including Microsoft Office
· Excellent telephone and email manner, with solid communication and interpersonal skills
· Excellent attention to detail
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