Studio Sample Coordinator

As the Sample Coordinator for the photo studio team, you will manage the flow and accuracy of product samples to support seamless studio operations.

This role is well-suited to individuals with a background in buying or production, particularly those with experience in sample management. It may also appeal to candidates transitioning from a store environment to head office and have stockroom/administrative experience with a keen interest in working within a creative studio setting.

What you will do:

• Oversee sample intake and maintain an accurate, well-organised sample library
• Manage daily post and courier logistics for incoming and outgoing samples
• Monitor sample inventory and adjust based on stock levels and seasonal availability
• Conduct audits to ensure sample accuracy and readiness for shoots
• Track and follow up on missing samples needed for production
• Support the Studio Team and Sample Manager to ensure timely sample arrivals from global offices
• Respond quickly to urgent on-set sample requests
• Collaborate with PR and Fashion teams to optimise sample sharing
• Maintain a clean and efficient sample storage area
• Prepare samples for shoots, ensuring stylists have everything they need
• Provide regular reports on sample deliveries (weekly, monthly, annually)
• Offer ad hoc administrative support to studio projects as needed

Qualifications

Alignment to our company values is the most important characteristic we look for in all new joiners. Our values are the behaviours that we appreciate above and beyond anything else. We are open-minded and curious, we dare to be different, we believe in constant improvement and we empower and trust you to take ownership. Our values are part of who we are, what we stand for and how we act. 

What you need to succeed:

• Experience coordinating samples within buying, production, studio or stockroom environments
• Proficiency in Microsoft Office, especially Excel
• Strong organisational and time management skills
• Proactive, self-motivated, and collaborative mindset
• Excellent communication skills
• A strong understanding of COS brand aesthetics

Please note this position is offered on a local contract; therefore, you should have the legal right to work in the UK before applying. Other candidates are welcome to register their interest and we will keep you in mind for future opportunities.

This is a full-time, permanent role based onsite at our COS Photo Studio in North London.

Benefits

We offer all our employees attractive benefits with extensive development opportunities around the globe. All our employees receive a 25% staff discount usable on all our H&M Group brands in stores and online. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP. You can read more about our H&M Incentive Program here.

In addition to this UK UK-based colleagues also receive:

• Up to 25 days holiday
• Annual health checks
• Pension scheme
• Discounts on various activities and financial/lifestyle products via our benefits hub
• Cycle to work scheme
• Discounted gym membership
• Employee assistance via retail trust
• Private health & dental care

Inclusion & Diversity

At COS, we’re determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation. Our teams should consist of a variety of people that share and combine their knowledge, experience and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive as possible and on how we choose to relate to our colleagues and customers all over the world. Hence all diversity dimensions are taken into consideration in our recruitment process.

Company Description

COS offers a wardrobe of ready-to-wear and accessories rooted in exceptional quality and lasting design. The creative soul of the brand is fuelled by a deep connection to modern culture, dynamic global cities and compelling fashion movements. With an emphasis on expert craftsmanship, innovation and materiality, collections are created with a mindful approach, seamlessly blending contemporary and timeless. Learn more about COS here.