Employment & Immigration Legal PA

Job Description

We are working with a highly regarded Legal 500 law firm seeking an experienced Executive Assistant to support senior partners within a high-performing Employment & Immigration team.

The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.

This is a full-time with hybrid working and great benefits.

Key Responsibilities

Partner & Stakeholder Support

• Act as a professional, client-focused ambassador for partners both internally and externally
• Build highly effective working relationships with multiple partners
• Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals
• Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities
• Attend meetings, take minutes where required, and proactively follow up on actions

Diary & Inbox Management

• Take full ownership of complex and demanding partner diaries
• Proactively manage conflicts, queries, and last-minute changes
• Ensure partners are fully prepared for meetings and commitments
• Manage inboxes on behalf of partners, including:
• Drafting and sending emails
• Highlighting urgent or sensitive correspondence
• Redirecting client-critical emails to relevant fee earners or team members

Financial, Billing & Matter Management

• Demonstrate strong commercial and financial awareness
• Coordinate billing processes on behalf of partners
• Proactively organise WIP and financial review meetings
• Work closely with finance teams and client administrators to meet billing deadlines
• Take ownership of financial and matter management processes, including chasing unpaid bills
• Handle complex compliance and billing-related matters

Business Development & Marketing Support

• Liaise with Marketing and Business Development teams
• Coordinate BD activities for the Corporate team
• Assist with the preparation of pitches, presentations, and client materials
• Play a key role in organising client events, seminars, and conferences

Travel & Logistics

• Arrange complex travel end-to-end, including:
• Flights, accommodation, visas, and currency
• Manage arrangements in line with individual preferences
• Ensure diaries are fully updated with all travel details

Process Improvement & Leadership

• Introduce and implement best practice operational processes
• Act as a role model and change agent within the support function
• Work closely with the Secretarial Team Leader to improve ways of working
• Take full ownership of tasks, managing workload against deadlines and business needs

Working Environment

• Collaborative, inclusive, and high-performing culture
• Hybrid working model, balancing office presence with flexibility
• Central London office location
• Strong emphasis on wellbeing, teamwork, and professional growth

Essential Skills & Experience

• Proven experience supporting senior partners or executives in a Corporate department within a law firm or professional services environment
• Exceptional diary and inbox management skills
• Strong commercial and financial awareness
• Highly organised, proactive, and detail-focused
• Confident communicator with strong stakeholder-management skills
• Comfortable working at pace and handling competing priorities

For more information, please apply directly or contact Jess at AJ Chambers