Office Experience Coordinator - Onsite (3 months FTC)

Office Experience Coordinator - Onsite

A few words about us:

First things first… What will you become a part of? Valtech is the experience innovation company, combining the uncommon to unlock a better way for people to experience the world. We work at the intersection of diverse disciplines, cultures and perspectives to create solutions that achieve the exceptional – helping brands make the leap beyond the competition and become leaders in a digital world

We deliver innovation with a purpose. With expertise across experience design, technology and marketing, our passion is in addressing transformational business challenges for our clients. Challenges where we re-imagine the customer journey and build new connected experiences. Challenges where we make data work in this new era and help our clients transform the way they operate and optimise business-critical digital platforms for multichannel commerce and marketing.

From discovery to optimisation, clients trust Valtech to remove complexity and deliver innovative, frictionless solutions that close the experience gap between customer expectation and reality. We are a network of more than 6,500 makers, thinkers, marketers, creatives, and developers spanning 5 continents with 60+ offices in 20+ countries.

The Role:

As the Office Experience Coordinator, you will be responsible for ensuring a smooth, welcoming and efficient office environment. Reporting into the UK Office Experience Manager, you will manage daily operations, support employees and visitors, and help create a positive workplace experience. Your role will involve coordinating office services, maintaining supplies, and organizing events to foster a collaborative and engaging work culture.

Experience required:

• Excellent organisational and time management skills.
• Previous experience in office coordination, facilities management, or administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities to engage with employees, vendors, and visitors.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint) and familiarity with office management systems.
• A proactive and problem-solving mindset with the ability to work independently and as part of a team.
• A positive, community-focused attitude with a passion for creating a great office experience.

What you will be doing:

As the Office Experience Coordinator, you will play a key role in ensuring smooth office operations and an enjoyable work environment. Your daily tasks will involve greeting visitors, managing office supplies, coordinating events, and liaising with vendors. You will also assist with employee onboarding, office maintenance, and general administrative duties, making sure the office is both functional and welcoming.

Responsibilities:

Office Management & Facilities

• Ensure the office is well-maintained, clean, and organized.
• Monitor and restock office supplies, working with vendors to ensure timely deliveries.
• Coordinate office repairs and maintenance with building management and external service providers.
• Oversee the mail and package delivery process.

Employee & Visitor Support

• Welcome guests and visitors, ensuring they have a seamless experience.
• Assist employees with office-related inquiries and provide general support.
• Support new hire onboarding by preparing access passes, and conducting office inductions.

Event & Culture Coordination

• Plan and organize office events, including team gatherings, celebrations, and wellness initiatives.
• Collaborate with the D&I team on Company events and iniciatives.
• Coordinate catering, meeting logistics, and social activities to foster a positive office culture.

Administrative & Operational Support

• Support with meeting room bookings when required and ensure they are properly set up.
• Handle administrative duties such as filing, data entry, and document management.
• Assist with special projects and ad hoc requests as needed.

This role is perfect for someone who thrives in a dynamic environment, enjoys engaging with people, and takes pride in maintaining a well-run and vibrant workplace. If you are passionate about creating an excellent office experience, we would love to hear from you!